• Administrative Assistant III

    Texas State University (San Marcos, TX)


    Posting Information

     

    Posting Number2025424

     

    Posting/Functional TitleAdministrative Assistant III

     

    University Pay Plan TitleAdministrative Asst III

     

    LocationSan Marcos

     

    DepartmentDepartment of Engineering Technology

     

    Recruitment TypeUniversity Employees Only

     

    Job Type

     

    Funding SourcePermanent

     

    Monthly Salary$3,554.17 - $4,350.00

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + High school diploma or equivalent

    + 3-4 years min. experience in office environment

    + Proficient in TEAMS and Microsoft Office: Word, Excel, Outlook

    + Knowledge of Human Resources practices

    + Knowledge of accounting, budgeting, and purchasing practices

    + Ability to establish and maintain effective records and files

    + Organization, planning and time management

    + Problem-solving and decision-making

    + Close and accurate attention to detail

    + Multitasking and prioritizing workload

    + Ability to work independently under moderate to little supervision on varied and potentially complex tasks and assignments.

    Preferred Qualifications

    + 2 year college degree

    + 5-6 years of experience in an office environment

    + SAP experience

    Job Description

    The Administrative Assistant III is responsible for providing administrative and clerical support to department chair, faculty, instructional assistants of the department with assistance regarding administrative matters.

    Job Duties

    + Assist the department chair with everyday administrative support.

    + Back-up to the Budget Specialist in preparing and executing purchases in Marketplace and through CoSE purchasing manually with multiple accounts. Manage records associated with transactions.

    + Resolve discrepancies as required.

    + Process all department hires in accordance with Federal and university policies.

    + Prepare and submit all PCR’s in accordance with university policy and procedures.

    + Assist chair with department class schedule in CLSS .

    + Serve as department time administrator.

    + Submit facility work orders.

    + Graduation ceremony coordinator.

    + Bobcat Day coordinator.

    + Department website manager.

    + Registrar administrator – 25Live

    + Assist with scheduling/coordinating events/meetings as needed.

    + Other duties as assigned.

     

    Additional Information to Applicants

     

    This posting is open to current university employees only, non university employees will not be considered

     

    Job Open Date04/28/2025

     

    Job Close Date (posting closes at midnight)05/03/2025

     

    Open Until FilledNo

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting NoticesYou will be required to electronically attach a resume, cover letter and letter of recommendation to your application.

     

    Legal and Required Notices

     

    Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why work @ Texas State?

     

    • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

    • Generous paid time off: vacation, holidays, sick days and many more!

    • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

    • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

    • An inclusive Bobcat community: join our many social networks offered on and off-campus

    • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

     

    By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/52496

     

    Applicant Document