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41005BR

Extended Job Title:

Assistant Director

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgement and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained. Coordinates the day-to-day administrative aspects of the Graduate Medical Education (GME) Program in collaboration with the Program Director (PD), GME office, attending physicians, fellows/residents, and the other institutional and regulatory administrative offices. In conjunction with the PD, the GME Associate Director shares responsibility for administrating the residency/fellowship program and assists the PD in developing and maintaining the program's educational quality and ensuring compliance with accreditation standards and other regulatory requirements. Assists the Department Chair and Administrator.

Requisition ID:

41005BR

Optional Attachments:

Transcript

Travel Required:

Up to 25%

Major/Essential Functions:

+ Provides administrative support for the residency program.

+ Serves as liaison between departments, programs, and other entities.

+ Prepares and provides guidance to residents on evaluations. Manages the residency program.

+ Tracks duty hours and medical procedures.

+ Responsible for residency program policy and procedure manual.

+ Prepares and oversees the New Incoming Residents orientations.

+ Partners with program directors in preparing for program accreditation.

+ Partners with program director to establish and coordinate the residency candidate recruitment process.

+ Manages the Electronic Residency Application Service (ERAS).

+ Manages all in-processing documentation for new incoming residents.

+ Directs and oversees program related educational and social activities for the residency programs.

+ Directs and oversees compliance with the PALS, BLS, and NRP certification & renewal, HIPAA, EEO/Sexual Harassment, and Billing compliance.

+ Manage and maintain Affiliation Program Letters of Agreement.

+ Assists Administrator and Department Chair in high-level business operations of the department.

+ Supervises Residency Program Coordinator.

+ Adhere to all TTUHSCEP policies, procedures and processes.

+ Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.

+ Perform all other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Monthly

Work Location:

El Paso

Preferred Qualifications:

+ Understand and apply Pediatrics Medicine program accreditation requirements and guidelines and all other governing agencies.

+ Understand the organizational structure of Pediatric Medicine and the relationship between the program, the accreditation, and institutional entities. Utilize interpersonal skills to work effectively with others: is an active listener and is fair and nonjudgmental.

+ Understands and can apply general human resource functions and principles.

+ Understands and ability to apply general financial and budgetary processes, principles, and planning.

+ Understands graduate and continuing medical education.

+ Understands recruitment activities and applicable software.

+ Understands the importance and aims of wellness within the program and is knowledgeable of the resources available.

Campus:

HSC - El Paso

Department:

Gen Peds ELP

Required Attachments:

Cover Letter, Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Business Professionals

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ Bachelor's degree in the area of specialization or closely related field.

+ Three years of related administrative and technical experience.

+ Additional job related education may be substituted for the required experience on a year-for-year basis.

Licensure/certification

+ TAGME certification

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx