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Job Title

Program Coordinator II

Agency

Texas A&M University

Department

Transportation Services

Proposed Minimum Salary

$5,626.50 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Transportation Services is an empowered team of professionals dedicated to providing efficient, dynamic and innovative fleet, parking and transit services to the community. We support the teaching, research and public service mission of Texas A&M University, with focus on customer service and communication. For more information about us, visit our website: http://transport.tamu.edu

What We Want

The Program Coordinator II, under general supervision, supports the successful execution of projects within the organization by managing timelines, coordinating cross-functional teams, and ensuring that project deliverables meet established quality standards. Some responsibilities and duties include scheduling meetings, managing bi-weekly team calls, handling meeting and follow-up notes, preparing meeting minutes and action items, supporting the initiation of projects, and managing projects.

What You Need To Know

Starting Salary: $67,518

A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

+ Bachelor’s degree in business administration, project management, or a related field or equivalent combination of education and experience.

+ 4 years of experience in project coordination, project management, or a similar role.

Required Knowledge, Skills, and Abilities

+ Familiarity with data analysis tools and techniques for project reporting (e.g., Excel, Power BI).

+ Experience in using collaboration platforms (e.g. Microsoft Teams or Slack).

+ Problem-solving skills with a proactive approach to identifying and addressing challenges.

+ Adaptable with ability to work in a dynamic, fast-paced environment.

+ Attention to detail and a commitment to delivering high-quality outcomes.

+ Strong organizational, multitasking, and time management abilities.

+ Excellent communication skills, both written and verbal, with the ability to interact effectively with varying teams and stakeholders.

+ Strong interpersonal skills and a team-oriented mindset.

+ Ability to multitask and work cooperatively with others

Preferred Qualifications

+ Proficiency in project management software (e.g., Smartsheet, MS Teams, or Trello).

+ Project management certifications, such as CAPM (Certified Associate in Project Management) or PMP (Project Management Professional).

+ Ability to obtain State of Texas class "C" vehicle driver license within 30 days of employment.

Responsibilities

+ Project Planning and Scheduling-Collaborates with project managers and team leads to develop detailed project plans, including timelines, milestones, and resource allocation. Ensures alignment with organizational goals and project objectives. Maintains and updates schedules regularly to reflect changes in scope, priorities, or deliverables.

+ Communication and Project Team Coordination- Serves as the primary point of contact for project-related communication, facilitating meetings, and distributing updates to team members and stakeholders. Acts as a liaison between departments to ensure all parties remain informed and aligned. Addresses and resolves communication gaps that may impact project progress.

+ Monitoring Project Progress and Issues- Tracks project progress against established plans and identifies and addresses potential risks or bottlenecks. Works with team members to troubleshoot issues, escalate concerns to the appropriate parties, and propose actionable solutions. Ensures adherence to deadlines and quality standards.

+ Reporting and Documentation-Prepares regular project status reports, including key metrics, progress updates, and identified risks. Maintains comprehensive project documentation, including meeting minutes, action items, and lessons learned, to support transparency and future project planning.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

+ Automatically enrollment in the Teacher Retirement System of Texas

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.