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Workplace & Facilities Coordinator / Contract / Onsite / Chicago, IL

Chicago, IL

100% Remote

Contract

$25.2/hr - $26.07/hr

Our client, the leader in the SaaS Identity space has an outstanding contract Workplace & Facilities Coordinator opportunity to join their dynamic team. This is an onsite role located in Chicago, IL.

We are seeking a proactive and detail-oriented Workplace & Facilities Coordinator to join our dynamic team in Chicago. Our company values a supportive and collaborative work environment where every team member contributes to our success. This role is pivotal in ensuring our office operations run smoothly while providing exceptional service to our employees, visitors, and vendors.

**Contract Duration:** 6-Months

Required Skills & Experience

+ Experience in hospitality, customer service, or employee experience preferred.

+ Strong attention to detail with the ability to multi-task in a fast-paced environment.

+ Exceptional organizational and time management skills.

+ High level of professionalism and customer focus.

+ Strong social skills, positive attitude, and problem-solving abilities.Slack, Zoom, GSuite experience.

What You Will Be Doing

Daily Responsibilities

Reception & Employee Experience

+ Serve as the first point of contact, creating a welcoming environment for employees, visitors, and vendors.

+ Greet, direct, and sign-in office visitors; develop strong relationships with stakeholders.

+ Proactively share office updates with the team when relevant

+ Manage incoming/outgoing mail and packages efficiently.

Workplace Operations & Facilities

+ Support office operations in partnership with the Workplace Site Manager.

+ Open and close the office daily (lights, blinds, supplies, dishwasher, etc.).

+ Maintain daily organization and cleanliness of common areas (lobby, kitchen, meeting rooms).

+ Manage inventory and restocking of snacks, beverages, kitchen, and office supplies.

+ Monitor badge access logs, distribute temporary badges, and assist with security protocols.

Event & Vendor Support

+ Assist with setup and cleanup for meetings and office events.

+ Coordinate lunch orders and food delivery logistics.

+ Work with event hosts to confirm meal types, dietary needs, and service times.

+ Support on-site vendors with access and workspace assistance.

Administration:

+ Maintain documentation and spreadsheets for menus, events, orders, and quarterly programs.

+ Help with internal resource navigation and communication for employees.

+ Participate in recurring tasks such as updating weekly menus and managing quarterly parking assignments.

You will receive the following benefits:

+ Medical Insurance - Four medical plans to choose from for you and your family

+ Dental & Orthodontia Benefits

+ Vision Benefits

+ Health Savings Account (HSA)

+ Health and Dependent Care Flexible Spending Accounts

+ Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance

+ Hospital Indemnity Insurance

+ 401(k) including match with pre and post-tax options

+ Paid Sick Time Leave

+ Legal and Identity Protection Plans

+ Pre-tax Commuter Benefit

+ 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.

**Posted by:** Christopher Clinch

Specialization:

+ Administrative / Clerical