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*Why should you keep reading and consider working for the Department of Administration?* We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration (DOA). Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed. (You can learn more about us here.) *What is this career opportunity?* General Services Division (GSD) is a dynamic agency comprised of Capitol Facilities Maintenance, Real Property & Leasing, Surplus Property & Recycling, and State Print & Mail. GSD is seeking a Business Coordinator to join their central operations team, at the direction of the Chief of Operations. The ideal Business Coordinator is a highly organized, self-motivated, professional that will support the overall GSD mission of smart stewardship over State assets. This position is responsible for engaging division leadership, analysts, and project managers in order to help synchronize business functions, operational objectives, and digital assets. The Business Coordinator performs a variety of technical and administrative duties within GSD operations, including: • Oversee and support basic business management and accounting functions • Leverage SABHRS modules for research, daily accounting operations, analysis, and reporting • Develop best practices and improve processes that enhance GSD business management and accounting functions to ensure financial stability • Collaborate with other GSD analysts to produce operational reporting and data coordination • Work with GSD project managers and contractors to track receivables and project expenditures • Logistical and/or financial support for division activities (Capitol events, Surplus Garage Sales, etc.) • Policy and Information Knowledge Base administration • Prepare materials for public meetings such as agenda, information packets, minutes, etc. • Records management, including managing the digital share drive, financial records, and enforcing records retention standards according to the schedule set by the Montana Secretary of State • Asset tracking • Support Operations Team peers through cross-training and occasional assumption of other tasks This position offers potential development opportunities including data visualization, an understanding of basic business operations, contract coordination, and information research and analysis. You can learn more about the Department of Administration’s General Services Divisionhere. /In this position you will be afforded the opportunity to telework, however there will be required weekly in office day(s) in Helena. Specific conditions will be outlined as part of the job offer and must adhere to state policy./ *What are we looking for?* *Education and Experience: * • A bachelor’s degree in business management, business administration, accounting, or finance; OR • Alternate combinations of education and experience will be considered on a case-by-case basis. *Competencies: * /Ability to:/ • Utilize different software and systems • Provide exceptional customer service • Reconcile and analyze account activities, and identify and resolve errors and discrepancies • Operate with confidentiality and integrity • Follow policies and procedures, as well as identify operational efficiencies • Prioritize workload and work on multiple tasks • Plan, organize, gather information, and conduct research • Resolve issues using critical thinking skills • Focus in a busy environment and have strong organizational skills • Communicate appropriately in a variety of settings using professional judgment and discretion • Effectively communicate both orally and in writing • Establish and maintain effective working relationships • Work independently with little supervision and as part of a team *Does this sound like you? * Please tell us how and why by submitting your resume, cover letter, and three professional business references. (Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.) What can you expect from us in return for your hard work?  Lookhereto see the additional benefits! They include: o Work/life Balance o Health Coverage o Retirement plans o Paid Vacation and Sick Leave and Holidays o And more…  Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Lookhereto learn more and see if you may qualify! Other important information to be aware of. • This position requires the successful completion of a criminal background check. • Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application. **Title:** *Business Coordinator* **Location:** *Helena* **Requisition ID:** *25141046*