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CHIEF PROGRAM SPECIALIST, CEO - REAL ESTATE

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CHIEF PROGRAM SPECIALIST, CEO - REAL ESTATE

Salary

$131,464.32 - $177,170.16 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

M0819S-R

Department

CHIEF EXECUTIVE OFFICE

Opening Date

05/02/2025

+ Description

+ Benefits

+ Questions

Position/Program Information

EXAM NUMBER

M0819S-R

When to Submit Your Application:The application filing period will begin on Monday, May 5, 2025, at 8:00 a.m. (PT) – Continuous. We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.

No withhold will be allowed for this examination. Required experience must be fully met by the last day of filing and clearly indicated on the application.

Type of Recruitment: We welcome applications from anyone.

Check Out Our Outstanding Benefits!

Click here (http://hr.lacounty.gov/benefits/) to see a list of employee benefits.

Why Work for Us?

With more than 10 million residents, Los Angeles County is the most populous county in the nation! As the largest employer in Southern California, over 116,000 employees in more than 39 departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.

We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. The County has more than 2,300 different job descriptions, offering a lifetime of opportunities and careers! We offer one of the strongest public-sector benefits packages in the nation. Join us and discover a rich selection of health care options, robust retirement plans and the flexibility to work, relax, and rejuvenate in order to reach your fullest personal and professional potential.

The Opportunity

We are pursuing qualified candidates to fill Chief Program Specialist, CEO positions within the Chief Executive Office. The position has responsibility for a major program (Real Estate), providing operating departments with professional services.

Essential Job Functions

Position Responsibilities

+ Supervises or leads staff at all levels in various areas of real estate, which may include leases, ground leases, purchase agreements, easements, licenses, joint developments, and property management, all in compliance with applicable laws (e.g., California Environmental Quality Act), rules and regulations and policies and procedures.

+ Supervises staff in performing applicable due diligence needed for a lease or a property acquisition, including, without limitation, appraisals, environmental review, title review and operating and finance statements.

+ Supervises a team of project managers overseeing tenant improvement work such as monitoring construction contracts for compliance, uses data analysis for benchmarking purposes, coordination between all parties, including other County departments and the landlord, and manage schedules and budgets. Familiar with processing change orders and payment requests. Works with County Counsel to review and resolve contractual issues ensuring the project follows the agreement and meets the project timeline.

+ Supervises staff performing property management functions for all County-owned and leased properties to ensure the property is accurately maintained per the lease agreement. Reviews and approves all Common Area Maintenance (CAM) and other property related charges, reconciliations are accurate and develops a payment plan for any over/under payments. Ensures property management staff are conducting site visits verifying the condition of the properties, develops solutions and request repairs, if necessary.

+ Negotiates and reviews complex real estate transactions, including ground leases, reciprocal easements, joint developments, and financial documents. Utilizes financial valuation methods to value real estate.

+ Acquires real property either by negotiation or condemnation.

+ Manages and assigns to staff requests for leases, license, permits, sales or other transfers to ensure such requests are efficiently and effectively being processed to completion.

+ Reviews and approves all internal real estate documents prior to submission to the section and division managers for final approval.

+ Reviews and approves all requests to auditor controller for payments to confirm the requests are accurate and provide the appropriate supporting documentation.

+ Reviews and approves the Rent Expense budget request and monthly reports for the section and division managers final review and approval.

+ Effectively manages active leases, ensuring full compliance with all lease terms by both the County and the other party (whether landlord or tenant).

+ Trains and monitors staff to ensure real estate division policies and procedures are followed.

+ Provides oversight of lease revenue, including reviewing collections and identifying any payments in arrears; assists in developing long-term revenue streams; ensures the County increases revenue while reducing costs; and reviews all existing County property leases to find opportunities for revenue enhancement.

+ Works with other departments and agencies to address operational issues with County owned and shared facilities, reviews and approved payments of County shared facilities, space assignment and provide solutions mutually acceptable to all parties.

+ Represents the division and the County in meetings, hearings, conferences, and public forums; May act as Section Manager as needed.

Requirements

Specialty Requirements

Three (3) years of full-time experience, at the level of Program Specialist IV, CEO* or higher, performing complex commercial real estate transactions involving high-value** or large-scale*** assets, in compliance with applicable laws, regulations, and policies, in at least oneof the following functional areas:

+ Leasing (private sector or County-owned property)

+ Ground leases

+ Easements

+ Property management

+ Space management

+ Tenant improvements

+ Acquisition or disposition of real property

Special Requirement Information

* In the County of Los Angeles, experience at the level of Program Specialist IV, CEO (https://www.governmentjobs.com/careers/lacounty/classspecs/1065888?keywords=Program%20specialist%20iv&pagetype=classSpecifications) is defined as analyzing and making recommendations to resolve highly complex issues related to real estate transactions involving high-value or large-scale assets, in the administration of specialized, organization-wide programs. The role may also include supervising a staff of specialists.

** In this exam, high-value assets refer to properties with annual lease values of $2,000,000 USD or more.

*** In this exam, large-scale assets refer to properties of 50,000 square feet or more in a single location, or a portfolio totaling at least 1,000,000 square feet.

Licenses

A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions.

The following licenses will be utilized in the scoring of Part II - Evaluation of Training and Experience:

+ Current California Real Estate Broker's License

+ Current California Real Estate Salesperson's License

To receive credit, applicants who possess any of the above licenses must include a valid, legible copy with your application. Alternatively, you may email your document(s) to Jasmine Hines at [email protected] within seven (7) calendar days of applying.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

Physical Class II

Light - This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Out of Class experience will not be accepted for this examination.

Additional Information

Once we have identified that you meet the requirements, we will email you a notification, inviting you to participate in the following assessments:

Our Assessment Process: The assessment process will consist ofTHREE (3)parts:

Part I: A multiple choice and/or simulation assessment(s), weighted at 75%, assessing:

+ Analyzing Information

+ Controlling Emotions

+ Empathy

+ Sharing Knowledge and Guidance

+ Management Judgment

+ Management Potential

+ Achievement

+ Responsibility

+ Willingness to Learn

+ Working Relationships

+ Learning Quickly

+ Generating New Ideas

+ Using Time Efficiently

+ Working to High Quality Standards

+ Adapting to Change

+ Deductive Reasoning

Only those candidates that achieve a passing score of 70% or higher on Part I of the examination will advance to Part II - Evaluation of Training and Experience.

Part II:An evaluation of Training and Experience, weighted at 15%, assessing:

+ Professional/Technical Knowledge of:

+ Laws, codes, regulations, principles, practices, and legal terms pertaining to lease management and/or other real estate transactions

+ Techniques used to inspect and evaluate property

+ Procedures involved in the assignment of real estate

+ Methods used in the analysis and reporting of financial data

+ Complex real estate agreements and related processes or methods

+ Utilizing Technology

Only those candidates that achieve a passing score of 70% or higher on Part II of the examination will advance to Part III - Writing Assessment.

Part III: A writing assessment, weighted at 10%, measuring English Structure and Content, Written Expression, and Prioritizing Information.

Candidates who meet the requirements and achieve a passing score of 70% or higher on each weighted test part will be placed on the eligible register.

Exam Review

Some exam components are not subject to review by candidates. Multiple-choice and/or simulation assessments are not reviewable by candidates per Civil Service Rule 7.19.

Transfer of Test Components

+ If you have taken identical components recently for other exams, your responses may be automatically transferred to this exam.

+ This exam contains test components that may be used on future exams, and your responses could be transferred to that exam.

Test Preparation

We provide study guides and other test preparation resources to help candidates prepare for employment tests. While the guides may help in preparing for the test, we recommend reviewing all related materials that seem necessary.

+ Various information can be found on our website at https://hr.lacounty.gov/job-search-toolkit/ . The section dedicated to test preparation is "Employment Test Assistance."

+ Online practice tests are available at https://www.shldirect.com/en-us/practice-tests .

Eligibility and Vacancy Information

Candidates who passed the assessment(s) are placed on an eligible register in the order of their score group for a period of six (6) months. We will use this register to fill vacancies within the Chief Executive Office as they occur. Applications will be processed on an as-received basis and promulgated to the eligible register.

How to Apply

We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.

Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail.

+ [email protected]

+ [email protected]

+ [email protected]

+ [email protected]

+ [email protected]

New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to govermentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses.

Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

For those who do not have access to a computer or the internet, we provide access to complete an application at public libraries throughout the county.

All applicants must file their application online using their own user ID and password. Using a family member's or friend's login information may erase a candidate's original application record.

____________________________________________________________________________________________________________________

Anti-Racism, Diversity, and Inclusion (ARDI)

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Testing Accommodation

If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

Testing Accommodations Coordinator: [email protected]

Teletype Phone: (800) 735-2929

California Relay Services Phone: (800) 735-2922

Department Contact Name: Jasmine Hines

Department Contact Phone: (213) 433-3482

Department Contact Email: [email protected]

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Revised January 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process.CHECK YOUR ANSWERS CAREFULLY. Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested.Comments such as "see resume or application" will not be considered as a response. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

+ I have read and understand the above information and instructions.

02

Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Please [email protected],[email protected],[email protected],[email protected], [email protected] your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.

+ I have read and understand the above information and instructions.

03

VETERAN'S CREDITIf you are a veteran, you may be eligible for veteran’s credit, which is an additional 10% of the total points added to a passing score. We will need a copy of your form DD214 to review, so please include that with your application or email it to Jasmine Hines at [email protected] as soon as possible.

+ I have read and understand the above information and instructions.

04

SPECIALTY REQUIREMENTSIndicate whether you have at least three (3) years of experience at the level of Program Specialist IV, CEO*, or higher, performing complex commercial real estate transactions involvinghigh-value**orlarge-scale***assets, in compliance with applicable laws, regulations, and policies, inat least oneof the following functional areas:

+ Leasing (private sector or County-owned property);

+ Ground leases;

+ Easements;

+ Property management;

+ Space management;

+ Tenant improvement; or

+ Acquisition or disposition of real property

* In the County of Los Angeles, experienceat the level of Program Specialist IV, CEOis defined as analyzing and making recommendations to resolve highly complex issues related to real estate transactions involving high-value or large-scale assets, in the administration of specialized, organization-wide programs. The role may also include supervising a staff of specialists.

** In this exam, high-value assets refer to properties with annual lease values of $2,000,000 USD or more.

*** In this exam, large-scale assets refer to properties of 50,000 square feet or more in a single location, or a portfolio totaling at least 1,000,000 square feet.

+ Yes

+ No

05

Which of the following area(s) do you have at least three (3) years of experience, at the level of Program Specialist IV, CEO or higher, performing complex commercial real estate transactions, involvinghigh-valueand/orlarge-scaleassets?

(Please select all that apply).

+ Leasing (private sector or County-owned property)

+ Ground leases

+ Easements

+ Property management

+ Space management

+ Tennant improvements

+ Acquisition or disposition of real property

+ None of the above

06

Foreachof the areas you selected in the previous question,describe your experience, including details about specific tasks.Include the real estate transaction value in USD and/or square footage of properties.Responses should be in the following format:

+ Payroll Title

+ Employer

+ Dates of EmploymentFrom (mm/dd/yr) - To (mm/dd/yr)

+ Hours worked per week

+ Duties performed at the level of Program Specialist IV, CEO or higherrelated to this experience

If you indicated not having any experience in the above question, type "No Related Experience." Comments such as "see resume or application" will not be considered as a response.

07

COUNTY OF LOS ANGELESDepartment of Human ResourcesCountywide Talent Assessment Division

TRAINING & EXPERIENCE EVALUATIONChief Program Specialist, CEO - Real Estate

General Information:The following questions will be used as aTraining & Experience (T&E) Evaluation. You will respond to questions about your training and experience related to having acquired the knowledge, skills, and abilities to successfully perform the Chief Program Specialist, CEO - Real Estate position. All information that you provide is subject to verification. The assessment will evaluate the following competencies:

+ Professional / Technical Knowledge- A body of knowledge pertaining to a specific professional or technical field. Professional/technical knowledge that applies to this classification includes: • Laws, codes, regulations, principles, practices and legal terms pertaining to lease management and/or other real estate transactions (e.g., leasing, assignments, RFPs) • Techniques used to inspect and evaluate property • Procedures involved in the assignment of real estate • Methods used in the analysis and reporting of financial data • Understanding of complex real estate agreements and the process or methods of revising such agreements.

+ Clerical/Office Computing- Knowledge of administrative and clerical procedures, systems, and software such as word processing, managing files and records, accounting records, designing forms, and other office procedures and terminology. Having the knowledge of how to use a personal computer (desktop, laptop, or hand-held devices), including operating systems (e.g., MS Windows) and standard office efficiency software applications (e.g., MS Word, MS Excel, MS Outlook, Property Management System, etc.) as needed to create documents, store and analyze data, create presentations, read and write email messages, etc.

This assessment is weighted15%. All completed questionnaires will be scored according to standardized criteria.

Instructions for Completion:Carefully read the official County job bulletin for this examination.

You will receive points for each question based on the response(s) you provide. You will receive zero points for any question on which you a) do not provide a response, or b) do not provide a brief description from your training and/or experience, when prompted, that supports the response(s) you have indicated. Referrals to a resume or the County application will be considered a non-response.

Certification Statement:By completing the following, I hereby attest that all information I have provided in this T&E Questionnaire is true and complete to the best of my knowledge.I acknowledge that Human Resources staff may contact my employers to verify the information that I have provided. I understand that any misrepresentations, falsifications, or omissions of material facts violates Civil Service Rules and may subject me to actions including removal from this examination and dismissal from County employment.

Furthermore,I certify that I will not disclose the questions used in this examination to any candidate nor will I provide any information to anyone concerning anything related to the questions posed to me other than concerned parties in an official protest or appeal.I understand that violation of this agreement can result in my disqualification from this examination as provided by Civil Service Rules.

+ I understand that violation of this agreement can result in my disqualification from this examination as provided by Civil Service Rules.

08

Do you possess a CURRENTCalifornia Real EstateBroker's License?

To receive credit for your California Real Estate Broker's License, you must upload and attach a legible, CURRENT copy of your license with your application. If you are unable to submit with your application, you may email a copy of your license [email protected] seven (7) calendar days of submitting your application.

*Please note, youwill notreceive credit for an expired California Real Estate Broker's License.

+ No, I do not possess a current California Real Estate Broker's License.

+ Yes, I do possess a current California Real Estate Broker's License and will upload a valid copy as an attachment with my application.

+ Yes, I do possess a current California Real Estate Broker's License and will email a valid copy to [email protected] within seven (7) calendar days of submitting my application.

09

Do you possess a CURRENTCalifornia Real EstateSalesperson's License?

To receive credit for your California Real Estate Salesperson's License, you must upload and attach a legible, CURRENT copy of your license with your application. If you are unable to submit with your application, you may email a copy of your license [email protected] seven (7) calendar days of submitting your application.

*Please note, youwill notreceive credit for an expired California Real Estate Salesperson's License.

+ No, I do not possess a current California Real Estate Salesperson's License.

+ Yes, I do possess a current California Real Estate Salesperson's License and will upload a valid copy as an attachment with my application.

+ Yes, I do possess a current California Real Estate Salesperson's License and will email a valid copy to [email protected] within seven (7) calendar days of submitting my application.

10

How many academic units ofReal Estate-relatecoursework have you completed at an accredited college or university?

(Required document:Official Transcript(s) or Active California State Bar Card)

+ (a.) I have not completed any Real Estate-related coursework at an accredited institution of higher education.

+ (b.) 1-15 Semester Units -OR- 2-23 Quarter Units

+ (c.) 16-41 Semester Units -OR- 24-62 Quarter Units

+ (d.) 42-67 Semester Units -OR- 63-101 Quarter Units

+ (e.) 68-93 Semester Units -OR- 102-140 Quarter Units

+ (f.) 94-119 Semester Units -OR- 141-179 Quarter Units

+ (g.) 120 or more Semester Units -OR- 180 or more Quarter Units

11

If you indicated that you have completedReal Estate-relatedcoursework at an accredited college or university, you must submit a copy of your OFFICIAL TRANSCRIPT(S) to receive credit. OFFICIAL TRANSCRIPT(S) should be attached to your application. If you are unable to attach at the time of application submission, you must email a copy [email protected] seven (7) calendar days of submitting your application.

Please note: Creditwill notbe granted forReal Estate-relatedcoursework listed on UNOFFICIAL transcript or forReal Estate-relatedcoursework completed at a non-accredited college or university.

+ I understand and will upload a copy of my OFFICIAL TRANSCRIPTS as an attachment with my application.

+ I understand and will email a copy of my OFFICIAL TRANSCRIPTS to [email protected] within seven (7) calendar days of submitting my application.

+ I have not completed any Real Estate-related coursework from an accredited college or university.

12

Indicate the proficiency level thatBESTrepresents your expertise withWORDor similar word processing program.

+ (a.) I have minimal to no experience with this program.

+ (b.) Basic – includes editing text; navigating in a document and performing a search; formatting characters and paragraphs; working with tabs, indents, margins, lists, breaks, and spacing; creating tables and charts; and printing documents, envelopes, and labels.

+ (c.) Intermedia