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ASSISTANT HOSPITAL ADMINISTRATOR I

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ASSISTANT HOSPITAL ADMINISTRATOR I

Salary

$82,900.32 - $111,720.00 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

Y8038O

Department

HEALTH SERVICES

Opening Date

05/02/2025

+ Description

+ Benefits

+ Questions

Position/Program Information

EXAM NUMBER:

Y8038O

TYPE OF RECRUITMENT:

We encourage applications from everyone!

FIRST DAY OF FILING:

The application filing period will begin on May 5, 2025 at 8:00 A.M. PT – Continuous

We will continue accepting applications until we determine it is no longer necessary. We may close the application filing window without prior notice.

THIS ANNOUNCEMENT IS A REPOSTING TO UPDATE THE SPECIAL REQUIREMENT INFORMATION, APPLICATION AND FILING INFORMATION AND UPDATE SUPPLEMENTAL QUESTIONS.

ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES:

The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four hospitals - and expanded network of community partner clinics – DHS annually provides direct care for over 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion.

Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing.

For additional information regarding DHS please visit www.dhs.lacounty.gov.

THE MISSION:

To advance the health of our patients and our communities by providing extraordinary care.

DEFINITION:

Assists in the administration of a County hospital by managing and coordinating the supporting services for the patient care programs of a small area of the hospital.

Essential Job Functions

+ Develops policies and procedures for the effective operation of hospital services in the assigned areas; initiates corrective action if services are not in compliance with established standards.

+ Serves as liaison with medical, nursing and support services personnel to develop and effectively implement plans for patient care.

+ Meets with division heads regarding handling of operational problems; answers questions and provides information regarding departmental and County procedures and policies.

+ Assists in coordinating the operation of the hospital with other divisions of the Department of Health Services, other County departments, and outside agencies.

+ Conducts operational studies to recommend adjustments in the organization, staffing, systems and operational procedures.

+ Develops and controls the annual budget for the assigned area.

+ Investigates and resolves complaints from patients, hospital staff and the general public.

+ Develops managerial skills of line managers and supervisors in the hospital policies, procedures and management practices.

+ Conducts special investigations and participates on committees considering and developing recommendations for the solution of problems having hospital-wide impact.

+ Develops plans for reorganization or decentralization of hospital services; and supervises the implementation of the changes.

+ Recommends space allocations for assigned areas and activities; analyzes and approves proposed space remodeling; coordinates implementation of space changes or move.

+ Supervise the work of a small administrative or hospital unit as needed.

+ Represents the unit administrator in various hospital committees.

Requirements

SELECTION REQUIREMENTS:

Option I -Two (2) years of administrative or staff experience* at the level of the County of Los Angeles class of Administrative Assistant II** or higher.

Option II -A Master's degree from an accredited college or university in Business, Health Administration or Management, Hospital Administration, Public Health, Public Administration, or other Health Care Management related field.

LICENSE:

A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS II – Light:

This class includes administrative positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stopping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:

*Administrative or staff capacity is defined as experience under general supervision of the line or division manager providing program and administrative support by doing research, analysis, and making recommendations to matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and program and procedures for accomplishing work objectives.

**Experience at the level of Administrative Assistant II is defined as: analyzes and makes recommendations for the solution of a variety of problems of organizations, budget, systems and procedures, program, facilities planning, general management, and personnel.

Note: Please click the following link for a full description of Los Angeles County's Administrative Assistant II (https://www.governmentjobs.com/careers/lacounty/classspecs/1066202) classification specification item #0888.

In order to receive credit for the completion of any type of college degree or course work, the applicant must attach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization at the time of filing, or via email to the exam analyst at [email protected] within seven (7) calendar days from the date of filing the application online. The document should be in English; if it is in a foreign language, it must be translated and evaluated for equivalency to U.S. standards.

For more information on our standards for educational documents, please visit https://file.lacounty.gov/SDSInter/dhr/070812\_PPG123.pdf and https://file.lacounty.gov/SDSInter/dhr/205105\_PPG\_123\_ACE\_Resource\_Guide.pdf

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

DESIRABLE QUALIFICATIONS:

Credit will be given to applicants who possess the following desirable qualification:

+ Administrative or staff experience beyond the selection requirements at the level of the County of Los Angeles class of Administrative Assistant II or higher.

Out-Of-Class Experience Will Be Accepted:

Los Angeles County employees attempting to meet the requirements via experience inconsistent with their official payroll title will be considered for this examination. Applicants claiming out-of-class experience to meet the requirements should describe their out-of-class duties in detail in the Work Experience and Supplemental Questions sections of their application. Applicants are also encouraged to submit any supporting documentation such as out of class/additional responsibility bonuses, verification of experience documents, and performance evaluations in order to assist staff’s review of applicants' qualifications.

Additional Information

EXAMINATION CONTENT:

This examination will consist of an evaluation of experience, education and desirable qualifications based on application information, weighted 100%.

CANDIDATES ACHIEVING A PASSING SCORE OF 70% OR HIGHER ON THIS EXAMINATION WILL BE ADDED TO THE ELIGIBLE REGISTER.

ELIGIBILITY INFORMATION:

Applications will be processed as they are received and added to the eligible register accordingly.

Candidates who have received a passing score are pla ced on a list in the order of their score group for a period of twelve (12) months.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.

SPECIAL INFORMATION:

VACANCY INFORMATION:

The list of successful candidates created from this examination will be used to fill vacancies throughout the Department of Health Services, as they occur.

AVAILABLE SHIFT:

Appointees may be required to work any shift including evenings, nights, weekends and holidays.

APPLICATION AND FILING INFORMATION:

We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the green"Apply"button at the top right of this posting. This website can also be used to get application status updates.

Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made.Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experienceWILL NOT be sufficient to demonstrate meeting the requirements. Doing so may result in anINCOMPLETE APPLICATION and may lead to DISQUALIFICATION.

We will send notifications t o the email address provided on the application, so it is important that applicants provide a valid email address. Please add hhocking @dhs.lacounty.gov and [email protected] to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail.

Applicants have the ability to opt out of emails from Los Angeles County. If unsubscribed, applicants will not receive any email notification for any examination for which they apply with Los Angeles County. Regardless of whether applicants choose to unsubscribe, they can always check for notifications by logging into governmentjobs.com and viewing the profile inbox, which saves a copy of all emailed notices.

New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to govermentjobs.com and following the prompts. This is to improve the security of the online application and to prevent incorrectly entered email addresses.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Please access the following link for important Employment Information. http://file.lacounty.gov/SDSInter/dhr/247636\_EmploymentInformation.pdf

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):

The County of Los Angeles affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

SOCIAL SECURITY NUMBER:

Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

NO SHARING OF USER ID, E-MAIL AND PASSWORD:

All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password my erase a candidate's original application record.

ACCOMADATION COORDINDATOR PHONE: (323) 914-6365

CALIFORNIA RELAY SERVICES PHONE:(800) 735-2922

DEPARTMENT CONTACT:

Hilary Hocking, Exam Analyst

213-288-7000

hhocking ([email protected]) @dhs.lacounty.gov

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Revised January 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process.

CHECK YOUR ANSWER CAREFULLY.

Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested.

Comments such as "see resume or application" will NOT be considered as a response.All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

+ Yes, I have read and understand the above information and instructions.

02

SELECTION REQUIREMENTS: OPTION I

How many years of administrative or staff experience* do you have at the level of the County of Los Angeles class of Administrative Assistant II** or higher?

*Administrative or staff capacity is defined as experience under general supervision of the line or division manager providing program and administrative support by doing research, analysis, and making recommendations to matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and program and procedures for accomplishing work objectives.

**Experience at the level of Administrative Assistant II is defined as: analyzes and makes recommendations for the solution of a variety of problems of organizations, budget, systems and procedures, program, facilities planning, general management, and personnel.

+ Less than one year.

+ At least one year, but less than 2 years.

+ At least two years, but less than 3 years.

+ At least 3 years, but less than 4 years.

+ At least 4 years, but less than 5 years.

+ At least 5 years, but less than 6 years.

+ At least 6 years, but less than 7 years.

+ At least 7 years, but less than 8 years.

+ 8 years or more.

+ No experience

03

Experience Requirement:

Describe your administrative or staff experience at the level of the County of Los Angeles class of Administrative Assistant II or higher that supports your response to the question above. Please provide a detailed description of your experience. You must provide the following for each work experience:

+ Name of employer:

+ Position/Title Held:

+ Dates of employment: FROM (mm/dd/yr) - TO (mm/dd/yr)

+ Hours worked per week:

+ Detailed description of duties and responsibilities:If you do not possess the required experience,please indicate "No experience" below.

04

SELECTION REQUIREMENTS: OPTION II

Do you have a Master's degree from an accredited college or university in Business, Health Administration or Management, Hospital Administration, Public Health, Public Administration, or other Health Care Management related field?

If Yes, youMUSTattach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization at the time of filing, or via email to [email protected] within 7 calendar days of filing your application online. We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

+ Yes, I have attached a copy of my degree or official transcripts to my application.

+ Yes, I will email a copy of my degree or official transcripts to [email protected] within 7 calendar days of my application submission.

+ Not Applicable.

05

Specialty Criteria:

Do you have two years of administrative or staff experience in managing and coordinating supporting services for a Patient Access* program?

*Patient Access experience includes, but is not limited to, experience in Patient Access Coverage Verification & Health Options (also called "financial screening"), Emergency Department or Urgent Care Registration (and coverage verification), Patient Relations (including Empanelment/Primary Care Linkage), and Call Center (for patient scheduling of primary care, specialty care and diagnostic appointments).ing

+ Yes, I have two years or more of administrative or staff experience in managing and coordinating supporting services for a Patient Access program.

+ No, I do not have two years of administrative or staff experience in managing and coordinating supporting services for a Patient Access program.

06

Specialty Criteria:

Describe you administrative or staff experience in managing and coordinating supporting services for a Patient Access program that supports your response to the question above. Please provide a detailed description of your experience. You must provide the following for each work experience:

+ Name of employer:

+ Position/Title Held:

+ Dates of employment: FROM (mm/dd/yr) - TO (mm/dd/yr)

+ Hours worked per week:

+ Detailed description of duties and responsibilities:If you do not possess the required experience,please indicate "No experience" below.

Required Question

Employer

County of Los Angeles

Address

**************

Los Angeles, California, 90010

Website

http://hr.lacounty.gov

Please verify your email addressVerify Email