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CAPITAL PROJECTS COORDINATOR I-IV

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CAPITAL PROJECTS COORDINATOR I-IV

Salary

$42.05 - $75.85 Hourly

Location

City of Long Beach, CA

Job Type

Classified - Full-Time, Permanent

Job Number

EC6AN-25

Department

Multiple Departments - (CL)

Opening Date

04/04/2025

Closing Date

5/16/2025 4:30 PM Pacific

+ Description

+ Benefits

+ Questions

DESCRIPTION

Applications are available online beginning Friday, April 4, 2025, through 4:30 pm, Friday, May 16, 2025.

(EXTENDED)

SALARY INFORMATION:

Grade I - $42.052 - $57.227 Hourly

Grade II - $44.201 - $60.202 Hourly

Grade III - $47.667 - $64.935 Hourly

Grade IV - $55.737 - $75.854 Hourly

VACANCY INFORMATION:

Current vacancies exist in the Public Works, Harbor and Long Beach Utilities Department. The Airport department is also a current user of this classification.

EXAMPLES OF DUTIES

Under direction, plans and coordinates one or more capital improvement projects or programs in the Public Works, Airport, Harbor, or Long Beach Utilities Department; plans and coordinates all aspects of one or more capital improvement projects; including definition, design, implementation and construction; prepares project budgets and schedules; monitors multiple-project program schedules and budget compliance of assigned projects and recommends corrective action as needed; administers project and contract management systems used for the delivery of capital projects including updating and improving capital projects, delivering business processes, and reporting as additional project tracking and performance metrics are needed; represents the City in meetings regarding assigned projects and serves as the liaison; facilitates project risk assessments; monitors project risks, changes and trends; prepares grant and permit applications, requests for proposals, consultant agreements, public notices and other project documents; assures that projects conform to Citywide policies, goals and objectives; leads or participates in consultant selection procedures; administers consultant contracts, grant agreements and approved permits; assists in bidding and administration of construction contracts; makes presentations to governmental bodies and citizen groups; and performs other related duties as required.

REQUIREMENTS TO FILE

Candidates MUST meet both A and B requirements:

+ Bachelor's degree from an accredited four-year college or university in Engineering, Architecture, Construction Management, Public or Business Administration or a closely related field(proof required)*

AND

+ Three years of paid, professional-level full-time equivalent experience relating to the administration of capital improvement projects, project controls, or management, supervision, or inspection of construction projects as described. This includes experience interpreting plans, writing specifications, and preparing plan documents; working effectively with clients and consultants to determine project requirements, including selection and administration of contracts; and working with development and administration of contract or project management software in complex capital improvement programs.

Opportunities for Substitution of Education or Experience

Experience offering specific, and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristics on the form. Degrees must indicate the field of study and transcripts must indicate a field of study and degree conferred date. Candidates who possess degrees from colleges or universities outside the United States must attach proof of educational equivalence at the time of filing.

Knowledge, Skills, and Abilities:

+ Knowledge of project management technical skills and best industry practices related to construction of capital improvement projects;

+ Ability to take initiative and exercise sound independent judgment;

+ Ability to manage a wide range of projects simultaneously;

+ Ability to establish and maintain effective working relationships with all levels of stakeholders including department management, public officials, contractors, vendors, employees, and the public;

+ Ability to operate a computer, including working knowledge of spreadsheet, database, and project management applications;

+ Ability to communicate effectively, both orally and in writing;

+ Creative problem-solving skills;

+ Strong organizational and interpersonal skills.

May be required to work evenings, weekends, and overtime.

A valid driver's license and current DMV driving record must be submitted to the hiring department at the time of selection.

Positions at the Airport require the ability to pass FAA Transportation Security Administration (TSA) mandated background check and maintain security clearance as required by federal law.

Some positions at the Harbor may require a Transportation Worker Identification Credential (TWIC).

DESIRABLE QUALIFICATIONS:Related municipal work experience. Professional certifications in project, construction management, project systems, LEED Certification, or Water Distribution and Water Treatment Operator certifications from the State Water Resources Control board. ENV SP (Envision Sustainability Professional) certification. Experience with Microsoft Access, Microsoft Projects, Primavera P6, Oracle Unifier, and/or cash flow for large capital improvement programs and construction estimating.

SELECTION PROCEDURE

EXAMINATION WEIGHTS:

Application and Supplemental Application.................................................................... Qualifying

This selection procedure will be conducted using a non-competitive process, which means applications are evaluated solely on training, experience, education, or certification. All applicants meeting minimum qualifications will be placed on a list. This is a continuous eligible list, which mean eligible lists may be established periodically and may expire six months from their effective date. Applicants may apply only once during a four- month period.Candidates meeting the minimum qualifications with applications received by Friday, April 18, 2025, will be placed on Test #01 established eligible list.Applicants receiving Veteran’s Credit will be placed on the eligible list first and then in the order in which applications were filed. Based upon the number of applications received, the selection procedure may be changed. In the event a revision is necessary; all affected persons will be notified.

If you have not received notification within two weeks of filing, please contact the Civil Service Department at (562) 570-6202.

EQUITY AND INCLUSION

The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for some positions interacting with the public.

This information is available in an alternative format by request at (562) 570-6202. If special accommodation is desired, please contact the Civil Service Department two (2) business days prior to the test at (562) 570-6202. For hearing impaired, call (562) 570-6638.

An Equal Opportunity Employer.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking

• Paid Parental Leave*

*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

01

INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about your qualifications for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Be specific and detailed in your responses. Resumes should be attached, but may not be substituted in lieu of the required application forms (i.e., responses should NOT state "see resume"). Please be advised that failure to answer required questions will result in an incomplete application and will jeopardize your opportunity to be placed on the eligible list. The application, supplemental questionnaire, and attachments must be completed and received by the filing deadline. Proof of any required documents must be uploaded to the online application. Please be advised that failure to provide the required documents will result in an incomplete application and will jeopardize your opportunity to be placed on the eligible list. If you require assistance, please call our customer service line at (562) 570-6202 during the filing period between the hours of 7:30 AM through 4:00 PM, Monday through Friday or email [email protected] and includeCAPITAL PROJECTS COORDINATOR I-IVin the subject line .Do you understand the instructions for completing and submitting the application and supplemental questionnaire for this job?

+ Yes

02

REQUIREMENTS TO FILE:Candidates must possess the following: A bachelor's degree from an accredited four-year college or university in Engineering, Architecture, Construction Management, Public or Business Administration or a closely related field(proof required)*Experience offering specific, and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.Choose one of the following options that describes your qualifications.

+ I have a bachelor's degree from an accredited four-year college or university in Engineering, Architecture, Construction Management Public or Business Administration or a closely-related field AND have attached proof to this application.

+ I DO NOT have a bachelor's degree and will substitute the required education with experience offering specific, and substantial preparation for the duties of the position on a year-for-year basis.

+ I have an UNRELATED bachelor's degree and will substitute the required education with experience offering specific, and substantial preparation for the duties of the position on a year-for-year basis.

+ None of the above options apply to me. I understand that selecting this option will disqualify me from this position.

03

REQUIREMENTS TO FILE (continued):Three years of paid, professional-level full-time equivalent experience relating to the administration of capital improvement projects, project controls, or management, supervision, or inspection of construction projects as described, including experience interpreting plans, writing specifications, and preparing plan documents; working effectively with clients and consultants to determine project requirements, including selection and administration of contracts; and working with development and administration of contract or project management software in complex capital improvement programs, is required. Please indicate the total amount of experience you have.

+ No paid experience.

+ 0-6 months

+ 7 months - 12 months

+ 1 year - 1 year 11 months

+ 2 years - 2 years 11 months

+ 3 years or more

04

EXPERIENCE:Describe your three (3) years of paid, professional-level full-time equivalent experience relating to the administration of capital improvement projects, project controls, or management, supervision, or inspection of construction projects as described. This includes experience interpreting plans, writing specifications, and preparing plan documents; working effectively with clients and consultants to determine project requirements, including selection and administration of contracts; and working with development and administration of contract or project management software in complex capital improvement programs.Describe your experience as it relates to the position.To receive credit for the required experience, you must include the following information describing your experience as it relates to the requirements.Do not copy and paste your resume.1) Employer Name2) Your Job Title3) Dates of employment (mo/year to mo/year)4) Total average hours per week5) Duties performed for position held.Your responsesmustbe complete to receive credit for this experience.Incomplete responses WILL NOT receive credit.If you do not have any related experience, indicate with NONE.

05

KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of project management technical skills and best industry practices related to construction of capital improvement projectsis requiredDescribe your knowledge of project management technical skills and best industry practices related to construction of capital improvement projectsas it relates to the Capital Projects Coordinator position.Your responses must be complete to receive credit for this experience. Incomplete responses WILL NOT receive credit. If you do not have any related experience, indicate with NONE.

06

DESIRABLE QUALIFICATIONS (optional):Related municipal work experience and experience with Microsoft Access, Microsoft Projects, Primavera P6, Oracle Unifier, and/or cash flow for large capital improvement programs and construction estimatingis desirable. Indicate which of the following you possess, if any.

+ Related municipal experience

+ Experience with Microsoft Access

+ Experience with Microsoft Projects

+ Experience with Oracle Unifier

+ Experience with Primavera P6

+ Experience with cash flow for large capital improvement programs and construction estimating

07

DESIRABLE QUALIFICATIONS (optional):Related municipal work experience and experience with Microsoft Access, Microsoft Projects, Primavera P6, Oracle Unifier, and/or cash flow for large capital improvement programs and construction estimatingis desirable. Describe your experience, if any, as it relates to the desirable qualifications in any of the aforementioned areas. To receive credit for the required experience, you must include the following information describing your experience as it relates to the requirements.Do not copy and paste your resume.1) Employer Name2) Your Job Title3) Dates of employment (mo/year to mo/year)4) Total average hours per week5) Duties performed for position held.Your responsesmustbe complete to receive credit for this experience.Incomplete responses WILL NOT receive credit.If you do not have any related experience, indicate with NONE.

08

DESIRABLE QUALIFICATIONS (optional):Professional certifications in project, construction management, project systems, LEED Certification, or Water Distribution and Water Treatment Operator certifications from the State Water Resources Control board, ENV SP (Envision Sustainability Professional) certificationare desirable for some positions. Indicate which of the following you possess, if any.Note: If you possess a desired certification, to receive credit, upload a copy of your certification to this application.

+ Professional certifications in project, construction management, or project systems

+ LEED certification

+ Water Distribution and/or Water Treatment Operator certifications from the State Water Resources Control Board

+ ENV SP (Envision Sustainability Professional) certification

09

ACKNOWLEDGEMENTS:By answering "yes", I understand that the City of Long Beach utilizes electronic mail (email) to notify applicants of important information related to job applications submitted online through Governmentjobs.com. As an applicant, if I do not wish to receive emails from the City of Long Beach and decide to unsubscribe from email notifications and/or text messages, I may miss important information (i.e. employment opportunities) regarding the status of any job applications that I submit online. If you have questions or need clarification, please contact the Civil Service Department at (562) 570-6202.

+ YES

10

By answering "yes", I understand that proof of required documents must be submitted as attachments at the time of filing. I also understand that failure to submit all required documents at the time of filing will result in my application being considered incomplete. I understand that proof of required documents must be submitted as attachments at the time of filing online. I also understand that failure to submit all required documents at time of filing will result in the application being considered incomplete. Proofs may include the following: • DD-214 Member 4 Form, if claiming veteran's preference • College transcripts or degree with a conferred date and field of study • Certifications or licenses for coursework completed • Educational equivalency for foreign college transcripts or degree Please note that candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalency at the time of filing.

For information on evaluation services:Education Evaluation Services (http://www.longbeach.gov/CivilService/Media-Library/Documents/Job-Opportunities/Education-Evaluation-Services/ )

+ YES

11

By answering "Yes" and submitting this application, I certify the following that:1) I have personally completed the information provided and that it is accurate and complete to the best of my knowledge; and 2) I understand that any falsification may cancel any terms, conditions, or privileges of employment. I understand and acknowledge the aforementioned statement.

+ YES

Required Question

Employer

City of Long Beach

Department

Multiple Departments - (CL)

Address

Civil Service Department

411 W. Ocean Blvd., 4th Fl

Long Beach, California, 90802

Phone

(562) 570-6202

Website

https://www.governmentjobs.com/careers/longbeach

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