• Order Fulfillment Coordinator

    Aston Carter (Northbrook, IL)


    Work Environment

     

    This is a hybrid opportunity requiring three days onsite in Deerfield (Monday, Tuesday, and Thursday).

     

    The work schedule is Monday through Friday, from 8am to 5pm.

    Job Description

    We’re looking for someone to join our team that helps manage the behind-the-scenes work for medical equipment orders. You’ll help make sure orders are entered correctly, equipment gets shipped, and billing is handled smoothly.

     

    *Corporate Office Position*

    Qualifications:

    + 2+ years of order entry/shipping coordination experience.

    + Effective written and verbal communication skills.

    + Proficiency in Excel.

    + Ability to meet deadlines and manage multiple projects.

    + Effectiveness in working within cross-functional groups to address business issues and ensure milestones are met.

    + Minimum requirement: High school diploma or equivalent; 4-year college degree preferred.

    + Working systems knowledge of JD Edwards and LeasePak (nice have)

    Responsibilities

    + Enter customer orders for medical equipment into our system based on what they’ve purchased or leased.

    + Help move orders through the system so they’re ready to ship and invoice.

    + Keep an eye on order progress and step in if anything gets delayed or stuck.

    + Prepare monthly billing for leases and handle any special billing needs.

    + Work with the warehouse team to make sure equipment is shipped the right way.

    + Set up lease agreements in our system once equipment is installed so billing can begin.

    + Help resolve any payment or billing issues for both purchases and leases.

    + Keep Excel spreadsheets and tracking files up to date.

    + Get documents ready for digital filing.

    Pay and Benefits

    The pay range for this position is $20.00 - $22.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Northbrook,IL.

     

    Application Deadline

     

    This position is anticipated to close on May 16, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.