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Maintenance Administrative Assistant

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Maintenance Administrative Assistant

Salary

$49,462.40 - $70,657.60 Annually

Location

St. Paul MN 55114, MN

Job Type

Full-Time

Job Number

2025-00112

Division

Metro Transit

Department

Engineering and Facilities Adm

Opening Date

04/21/2025

Closing Date

5/5/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

WHO WE ARE

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website. (https://metrocouncil.org/About-Us/The-Council-Who-We-Are.aspx)

We are committed to supporting a diverse workforce that reflects the communities we serve.

Metro Transitis one of the country's largest transit systems, employs more than 3,000 people, and provides more than 80 million rides a year through an integrated network of buses, light rail and commuter trains, as well as resources for those who carpool, vanpool, walk, or bike in the Twin Cities.

How your work would contribute to our organization and the Twin Cities region:

TheMaintenance Administration Assistant provides office administrative support to Facilities Maintenance management, supervisors, and forepersons by performing office administrative and clerical duties pertaining to facilities, vehicles and employees. In addition, this position will provide assistance to employees regarding forms, policies and procedures, liaison, general company and department functions.

All new hires to Metro Transit will start at $23.78 per hour. All shifts and job information will be governed by ATU seniority and the union agreement.

Hourly Pay Scale:

$23.78 starting pay

$27.18 – 2nd year

$30.57 – 3rd year

$33.97 – Top pay

This posting will be used to establish a 6-month eligible list for current and future hires.

What you would do in this job

Office Administrative Procedures:

+ Performs data entry as assigned

+ Creates business correspondence, letters and memos

+ Closes maintenance work orders in TxBase (computer system)

+ Maintains files (paper and electronic) of vehicles, mileage reports and gas receipts

+ Post service bulletins, employee information reports and all job postings

+ Processes incoming mail and prepares outgoing mail

+ Processes and forwards personnel records to appropriate location for transferring employees and set-up files for new incoming personnel

Payroll duties:

+ Reviews and verifies employee time entries for accuracy daily and edits as appropriate

+ Monitors and posts data within the timekeeping system for accurate bi-weekly payroll and attendance tracking

Interpersonal Communication:

+ Communicates with other facilities and departments as required or directed

+ Provides and assists employees with forms such as vacation, sick leave, etc

+ Answers telephones

Performs other duties as assigned or apparent.

What education and experience are required for this job (minimum qualifications)

Education / Experience:

+ High school diploma/GED or higher

+ Two (2) years or more of office administrative experience; experience must include intermediate PC experience in Microsoft Word, Excel, and maintaining calendars

+ Candidates must also have experience creating correspondence, letters, and memos in proper business style format and experience with creating/maintaining electronic subject files

What additional skills and experience would be helpful in this job (desired qualifications):

+ Organizational and prioritization skills

+ Customer service oriented

+ Ability to work effectively with diverse internal/external customers/work groups

What knowledge, skills, and abilities you should have within the first six months on the job:

+ Knowledge of office administrative procedures

+ Knowledge of creating correspondence, letters and memos in proper business style format

+ Knowledge of creating and maintaining electronic files

+ PC skills including MS Office - Outlook, Word, Access and Excel

+ Ability to adjust to changing priorities and work independently

+ Ability to handle multiple tasks with efficiency and take initiative

+ Ability to work well with others

+ Ability to promote an equitable, positive, and respectful work environment that values diversity among all employees

What you can expect from us:

+ We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.

+ We encourage our employees to develop their skills through on-site training and tuition reimbursement.

+ We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us! (http://metrocouncil.org/Employment/Making-A-Difference.aspx)

Additional information

Union/Grade: Amalgamated Transit Union (ATU)/Grade 21

FLSA: Non-Exempt

Safety Sensitive: No

What your work environment would be:

Work is performed in a standard office setting. This is a first shift position with set work hours to be determined at a later date. This position will report directly to the Facilities Maintenance Manager as well as the Assistant Director of Facilities Maintenance.

What steps the recruitment process involves:

+ We review your minimum qualifications.

+ We request and review Work Record Evaluations (ATU employees only).

+ We rate your education and experience.

+ We conduct a structured panel interview.

+ We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you arenew to the Metropolitan Council , you must pass a drug test, and physical, (safety sensitive positions only) and a background check, which verifies education and employment, covers driving record (if applicable to the job) and any criminal record. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you arealready an employeeof the Metropolitan Council , you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.

If you have a disability that requires accommodation during the selection process, please email [email protected].

We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:

+ Guaranteed monthly retirement income through Minnesota State Retirement System pension fund

+ Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan

+ Two or more medical plans from which to choose, with employer contribution towards premiums over 80%

+ Dental insurance, life insurance and vision insurance

The following benefits are provided to all employees as part of working for the Council. You will have access to free:

+ Well@Work clinic

+ bus/rail pass valued at over $1200 per year

+ parking at many job locations

+ fitness centers at many job locations

+ Employee Assistance Program

+ extensive health and wellness programs and resources

.

01

Applicant Instructions: It is important thatyour application shows all relevant education and experienceyou possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding my application and supplemental questions.

+ Yes

+ No

02

Do you have a high school diploma or GED and at least two years of full-time equivalent experience in a office administrative role(s)?

+ Yes

+ No

03

Do you have proficiency with Microsoft Word?

+ Yes

+ No

04

This position requires proficiency with Microsoft Word. Which best describes your level of proficiency with Microsoft Word? Check all that apply.

+ Create/format/print documents, spell check.

+ Create tables, charts, headers/footers

+ Create forms, templates, mail merge, macros

+ No experience

05

Do you have proficiency with Microsoft Excel?

+ Yes

+ No

06

This position requires proficiency with Microsoft Excel. Which best describes your level of proficiency with Microsoft Excel? Check all that apply.

+ Create basic spreadsheets and formulas.

+ Create/manage multiple spreadsheets, create formulas using functions.

+ Create/edit macros, create PivotTable and PivotChart.

+ No experience

07

Do you have experience creating correspondence, letters and memos in proper business style format?

+ Yes

+ No

08

If you answered yes, please describe your experience creating correspondence, letters and memos in proper business style format.

09

Do you have experience creating and maintaining subject files (electronic and/or paper)?

+ Yes

+ No

10

If you answered yes, please describe your experience creating and maintaining files (electronic and/or paper).

11

Do you have experience reviewing and verifying time entries in an electronic timekeeping system?

+ Yes

+ No

12

If you answered yes, please describe your experience reviewing and verifying time entries and identify what electronic timekeeping systems you are familiar with.

13

Please describe how you have shown commitment to promoting equity in your current or previous position.

Required Question

Employer

Metropolitan Council

Address

390 Robert St. N.St. Paul, Minnesota, 55101

Website

https://metrocouncil.org

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