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Facilities Coordinator / Receptionist

Overview:

•Pay: $33 per hour

•Location: Bellevue, WA

•Shift: 8am-5pm (Monday-Friday)

•Direct hire

Job Description:

•Serve as “Brand Ambassador” and first point of contact for employees, visitors, and clients, providing a warm and professional welcome.

•Answer all incoming calls and direct them to the appropriate staff member or department with a high level of accountability and ownership.

•Manage the reception area, ensuring that it is clean, organized, and presentable at all times.

•Maintain a tidy and efficient workspace, ensuring all equipment and supplies are well-stocked and functioning properly.

•Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up.

•Provide additional support for special events and catering services, assisting vendors and suppliers to ensure timely delivery of catering and event services.

•Manage conference rooms to ensure that they are properly prepared for use.

•Order, stock, and monitor pantry and office supplies.

•Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.

•Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.

•Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions.

•Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or uncertain.

•Assist with administrative tasks and ad hoc projects, including data entry, filing, etc.

•Ensure that the reception desk is manned between 8 AM and 5PM (with flexibility to provide coverage and support outside of scheduled hours when needed).

Preferred Skills & Qualifications:

•Experience in a hospitality or facilities role, preferably in a corporate setting.

•Excellent communication skills, both written and verbal, with an ability to interact professionally with all levels of staff and clients.

•Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.

•Proficiency in Microsoft Office Suite and experience with facilities management software a plus.

•Ability to work independently and maintain a positive attitude in a fast-paced environment.

Job Type & Location

This is a Permanent position based out of Bellevue, Washington.

Pay and Benefits

The pay range for this position is $68640.00 - $68640.00/yr.

medical, dental, vision, 401k

Workplace Type

This is a fully onsite position in Bellevue,WA.

Application Deadline

This position is anticipated to close on May 16, 2025.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.