• Event Coordinator

    Canon Business Process Services (New York, NY)


    Overview

     

    Event Coordinator works closely to support the Event Planner with the planning, facilitation, and execution of client events

    Responsibilities

    + Interfaces with the client, operations team, and corporate departments as necessary.

    + Assist the Event Planner with the planning and execution of events including employee engagement activities, team meetings, milestone celebrations, holiday, and social events.

    + Research and coordinate with vendors and suppliers to acquire necessary services and activities for events. Process required

    + paperwork including contracts, agreements, insurance certificates, and payment confirmations.

    + Assist with the facilitation of logistics for all events, including space assignments, venue preparation, visitor registrations, catering, entertainment, equipment, and décor.

    + Evaluate potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve clients.

    + Perform post-event tasks promptly such as post event satisfaction surveys, reviewing invoices and billing statement and maintaining photo libraries from events.

    + Responsible for continual communication / interaction with the Event Planner, Facilities Manager and clients relating to the planning and facilitation of event.

    + Ability to provide efficient, timely, reliable, and courteous service to customers.

    + Provides clear communications and progress reports regarding all aspects of events.

    PHYSICAL DEMANDS/MENTAL QUALIFICATIONS

    + Requires being on-site 5 days/week and ability to work extended hours as needed for evening events.

    + Some travel may be required to facilitate local off-site event.

    + Mental qualifications include ability to perform all responsibilities efficiently and effectively.

    + Physical activity including bending, reaching, lifting (up to 50 lbs.) and prolonged periods of sitting or standing.

    Qualifications

    + High school Diploma or equivalent

    + Previous experience with coordinating and/or facilitating events, preferably in a corporate setting. · Hospitality and/or food service operations experience a plus

    + Proficient in Microsoft Office Suite applications (Outlook, Word, Excel, Ppt)

    + Ability to ensure that quality and production standards are met.

    + Ability to meet deadlines and understand the time issues involved in records request handling.

    + Ability to work extended hours as required.

    + Advanced customer service skills, professional attitude, and appearance.

    + Advanced organizational, administrative, record keeping and time management skills.

    + Excellent written and oral communication skills.

    + Must be detail oriented and able to manage multiple projects at the same time.

    + Strong team approach to business.

     

    What We Offer

     

    + An opportunity to join an established team and be part of a successful and proven global organization!

    + A competitive compensation program!

    + Large Company Benefits: Medical/Dental/Vision/401K with a competitive company match!

    + Employee discounts on Canon products & vendor discount programs for employees!

    + World-Class Training & Career Development Programs!

     

    Job LocationsUS-NY-NEW YORK

     

    Posted Date1 day ago(5/2/2025 1:36 PM)

     

    Requisition ID 2025-19600

     

    # of Openings 1

     

    Position Type (Portal Searching) Regular Full-Time

     

    Fixed Salary USD $27.00/Yr.