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Administrative Associate II

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Administrative Associate II

Salary

$31,200.00 - $49,340.00 Annually

Location

Currituck County, NC

Job Type

Permanent Full-Time

Job Number

25-05259

Department

Dept of Transportation

Opening Date

04/22/2025

Closing Date

5/12/2025 11:59 PM Eastern

Job Class Title

Administrative Associate II

Position Number

60028924

Salary Grade

NC02

+ Description

+ Benefits

+ Questions

Description of Work

This position performs a variety of administrative tasks in support of the NCDOT Ferry Division Facility and Marine Maintenance office in Harbinger, NC. This position assists Facility and Marine Maintenance management and field employees through entering timesheets, creating travel vouchers, processing receipts, assisting in the inventory of facility and marine maintenance equipment/materials, and keeping organized records of various documents including invoices and contracts. The employee will spend the majority of the workday in an office setting using various programs and technologies to support the work production of the overall work unit and would use SAP software to complete many of the tasks. Work requires knowledge and use of office equipment­ copier, scanner, and computer. Employees would also be expected to assist with routine office maintenance including, but not limited to, cutting grass, ordering office supplies, performing inspections, and taking fuel measurements and sending associated reports. This position reports directly to the Environmental Program Supervisor. The employee in this role must be an independent worker capable of making routine decisions. Work duties could increase in complexity, or be altered, to better suit the strengths and interests of employees in the unit.

Duties include but are not limited to:

Administrative:

+ Enter and retain timesheets for all applicable employees within Facility and Marine Maintenance

+ Create travel and meal vouchers by following NCDOT policy and procedures and using SAP to complete work

+ Charge out field employees' equipment that is used throughout the workweek

+ Process material purchase receipts and coding to the appropriate work order and accounting location

+ Process and retain records of regularly occurring invoices, contracts, and inspections

+ Ordering of office supplies and other equipment and material needed by personnel

Office / Field Maintenance:

+ Facility inspections to ensure the building follows NCDOT or other agency safety regulations

+ General maintenance of the office facility including but not limited to yard maintenance, fuel measurements, cleaning of interior, collecting mail and opening invoices as needed

Equipment / Material Tracking:

+ Tracking of equipment and material inventory levels including the charge out of materials through SAP

+ Coordination with local Equipment Unit for equipment maintenance needs

+ Acceptance and inspection of inventory deliveries

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

• Working knowledge of office practices and procedures and experience with basic Microsoft programs.

• Demonstrated ability to use correct grammar, spelling, punctuation, and specialized vocabulary

• Demonstrated ability to use office equipment and other technology (software and systems) to meet work needs.

• Demonstrated ability to work independently as well as part of a team

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

Supplemental and Contact Information

René Basnight - 252-423-5125

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

+ Yes

+ No

02

Which of the following best describes your level of working knowledge of office practices and procedures and experience with basic Microsoft programs?

+ None

+ Basic

+ Intermediate

+ Thorough

03

Explain how you have working knowledge of office practices and procedures and experience with basic Microsoft programs.

04

Which of the following best describes the level of ability you have demonstrated using correct grammar, spelling, punctuation, and specialized vocabulary?

+ None

+ Basic

+ Intermediate

+ Thorough

05

Explain how you have demonstrated you have the ability to use correct grammar, spelling, punctuation, and specialized vocabulary.

06

Which of the following best describes to the level of ability you have demonstrated using office equipment and other technology (software and systems) to meet work needs.

+ None

+ Basic

+ Intermediate

+ Thorough

07

Explain how you have demonstrated you have the ability to use office equipment and other technology (software and systems) to meet work needs.

08

Which of the following best describes the level of ability you have demonstrated working independently as well as part of a team?

+ None

+ Basic

+ Intermediate

+ Thorough

09

Explain how you have demonstrated you have the ability to work independently as well as part of a team?

Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

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