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Position Title:Senior Award Administrator

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree and 5 years of related experience

Preferred Qualifications:Advanced degree.

Certified Research Administrator (CRA).

Experience negotiating grants, contracts and cooperative agreements.

Experience applying the concepts embodied in the Code of Federal regulations including 2 CFR Part 200 (Uniform Guidance) and Federal Acquisition Regulations (FAR).

Experience that demonstrates knowledge of research administration software systems.

Experience with budget review and post-award modifications.

Experience creating and delivering training presentations and materials.

General knowledge of research compliance requirements including human/animal subjects, conflict of interest, export controls and foreign influence.

Job Description:

Do you thrive in a collaborative environment that allows you to build strong relationships throughout the organization?

If so, The Office of Sponsored Programs Administration (OSPA) at Iowa State University is currently seeking candidates for a Senior Award Administrator, which will be classified as a Research Administrator III!

What You'll Do:

+ Independently review, analyze, develop, negotiate, and execute a wide variety of contracts and agreements under signature authority delegated by the Director of OSPA.

+ Ensure compliance with ISU internal policies, sponsor guidelines, and federal regulations (2 CFR 200, FAR, DFAR).

+ Serve as a resource to faculty, staff, and grant coordinators in the administration of such contracts, and agreements.

+ Analyze requests for subrecipient agreements including risk assessment and subrecipient monitoring.

+ Independently develop, negotiate, and execute subcontracts and subcontract amendments off ISU prime contracts/agreements under delegated signature authority.

+ Communicate with faculty, staff, sponsors, and sub-recipients on the pre and post-award management of contracts, agreements, and subcontracts.

+ Arrange and lead meetings to discuss award/subcontract terms and conditions as well as strategies for negotiating or developing contracts, agreements, and subcontracts.

+ Ensure award and negotiation data are accurately entered into OSPA database systems to enable ISU’s administration to create accurate reports.

+ Collaborate with Offices of University Counsel, Research Ethics, Intellectual Property and Technology Transfer, Sponsored Programs Accounting, Procurement Services, Information Technology, Risk Management and others to ensure award compliance with sponsor and ISU policies.

+ Provide just-in-time guidance or materials for understanding and implementing sponsor-specific regulations and requirements.

The successful candidate has the ability to work on-site in Ames if they prefer.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

About Department:

The Office of Sponsored Programs Administration promotes and facilitates the research, education, and outreach missions of Iowa State University by supporting and administering research and sponsored programs. OSPA is the central point of coordination for research and sponsored programs and the University’s authorized representative for grants, contracts and other agreements from external sponsors. The goal of OSPA is to deliver high quality services in an efficient and professional manner in compliance with sponsor rules and regulations.

Level Guidelines• Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU’s mission and department or work unit goals• Applies senior-level professional knowledge and expertise to work requiring greater latitude• Solves moderately complex problems and regularly exercises judgment to determine appropriate action• Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices• Responds to complicated inquiries, provides training, and provides direction to lower-level staff• May provide supervision for one to two other staff (i.e., leads a small work team)• May lead projects for which well-defined practices and procedures may not exist• Provides guidance to students

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS810

Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date: May 5, 2025

Posting Close Date:May 18, 2025

Job Requisition Number:R16963

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email [email protected] .

If you have questions about the application process please email [email protected] or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email [email protected] or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.