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Elections & Recording Principal Manager - County Clerk

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Elections & Recording Principal Manager - County Clerk

Salary

$112,091.20 - $153,462.40 Annually

Location

County Clerk Office, OR

Job Type

Regular

Job Number

202500098

Department

County Administration

Division

CAO CC Elections

Opening Date

04/11/2025

Closing Date

Continuous

FLSA

Exempt

Bargaining Unit

10

+ Description

+ Benefits

+ Questions

DESCRIPTION

First Application Review Date - May 19th

About the Position

Lane County is seeking an experienced and dynamic leader to serve as County Clerk and Election & Recording Principal Manager , overseeing critical functions that uphold the integrity of our democratic processes and public records. This pivotal role leads a dedicated team committed to excellence, accuracy, and service to our community.

As County Clerk, you will:

+ Plan, organize, and conduct all federal, state, and local elections.

+ Oversee voter registration, property tax appeals, and permanent real property records.

+ Manage marriage licensing, domestic partnership registrations, and archived records.

+ Ensure compliance with Federal, State, and Local laws governing elections and records.

+ Lead a team of 14 full-time employees, ensuring exceptional service and operational efficiency.

+ Prepare and analyze data, manage budgets, and oversee technology solutions that support Clerk operations.

This is a fast-paced, high-impact role where you’ll serve as Lane County’s Clerk and Election & Recording Principal Manager , working under the direction of the Director of Operations to deliver services that affect all residents.

Why Lane County? Lane County, the fourth most populous county in Oregon, offers a rich and diverse landscape stretching from the Pacific Ocean to the Cascade Mountains. Our county seat, Eugene, is a vibrant community with ample opportunities for living, working, and recreation. We are proud to offer an excellent benefits package and the chance to make a meaningful impact in public service.

The Ideal Candidate:

We’re looking for a dedicated public servant with:

+ Exceptional leadership skills and a passion for serving the community.

+ Proven expertise in elections and records management, with a comprehensive understanding of federal, state, and local laws.

+ A high level of integrity, attention to detail, and commitment to transparency.

+ Strong communication skills to engage with the public, elected officials, and partner agencies effectively.

+ Hands-on experience leading election processes and managing teams in a public service environment.

If you’re ready to uphold the integrity of elections, champion operational excellence, and serve as a trusted steward of Lane County’s public records, we encourage you to apply and join us in making a lasting impact in our community.

About the Division

The County Clerk will administer all federal, state, and local laws as they apply to conducting elections, processing voter registration, recording land documents, and issuing marriage licenses, while maintaining the highest degree of integrity and accuracy, and providing exceptional customer service.

Schedule: Monday - Friday; 8:00am - 5:00pm.

*This is a non-represented position. *

QUALIFICATIONS

Education, Experience, & Special Requirements

Ten years of education and/or experience in elections oversight, government recordkeeping, public administration, or similar, including four years of experience in a supervisory, management, or leadership role; or a combination sufficient to successfully perform the essential duties of the position.

Special Requirements:

+ You are required to upload a cover letter AND resume. IF not attached your application will not be considered.

+ In your cover letter please respond to the following questions:

+ Describe your experience and training related to the administration of Federal, State, and local elections.

+ Describe your experience and training related to the recording, indexing, and retention of real property records, document archival and destruction, and issuance of marriage licenses and domestic partnerships.

+ Describe your experience administering a budget, reviewing financial statements, and managing financial operations.

+ Describe your understanding of diversity and inclusion and how that relates to this position.

Notes:

+ This position is subject to a full criminal offender information record check.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

CLASSIFICATION DETAILS

Recording & Elections Principal Manager Classification Details (https://www.governmentjobs.com/careers/lanecountyor/classspecs/newprint/1723676)

SUPPLEMENTAL INFORMATION

Selection Process (https://www.lanecounty.org/government/county\_departments/human\_resources/talent\_acquisition/Selection\_Process)

Equal Employment Opportunity

Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Strategic Plan

In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.

The 2022 -2024 Strategic Plan (Download PDF reader) focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

Veteran Preference Information (https://www.lanecounty.org/cms/One.aspx?portalId=3585881&pageId=5143112)

Careers with Lane County Offer Extraordinary Benefits

At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.

Introducing ALEX (https://www.myalex.com/lanecounty/home#choose-benefits) , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date.

*The below information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group.

ALEX Benefit Advisor (click here) (https://www.myalex.com/lanecounty/home#choose-benefits)

Collective Bargaining Units:

Admin-Pro

AFSCME

AFSCME Nurses

AFSCME Physicians

FOPPO

LCPOA

Local 626

Prosecuting Attorney's

Benefits to keep you & your family well - Physically

Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.

Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below:

If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.

Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.

Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.

Dental - Lane County provides dental coverage for employees and their eligible dependents.

Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.

Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.

Benefits to keep you & your family well - Financially

Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)

Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.

Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.

Holidays - Lane County provides 10 paid holidays per year:

New Year's Day Independence Day

Martin Luther King Jr's Birthday Labor Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Life Insurance - Lane County pays for employee group term life insurance.

County-paid Training & Development to keep your career well

On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.

Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.

Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.

Lane County offers these other valuable benefits

Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.

Vision - Eligible employees may purchase supplemental vision insurance.

Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.

Aflac - Optional employee-paid voluntary group coverage is available through Aflac.

Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.

Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.

For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.

01

IMPORTANT: Please ensure you have included all RELEVANT education, employment and experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.

+ I acknowledge I have provided all relevant education and employment history.

02

Do you have at least ten years of education and/or experience in elections oversight, government recordkeeping, public administration, or similar, including four years of experience in a supervisory, management, or leadership role

+ Yes

+ No

03

I acknowledge that I have fully completed my application AND attached the required cover letter and resume as instructed in the posting. Please Note: Your cover letter and resume are reviewed independently from your application.

+ I agree

+ I disagree (please note; by not attaching the required documentation your application will not be referred for further consideration.)

Required Question

Employer

Lane County

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