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Accounting Technician 2 (OPEN & PROMOTIONAL)

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Accounting Technician 2 (OPEN & PROMOTIONAL)

Salary

$43,124.04 - $60,366.06 Annually

Location

WA 99260, WA

Job Type

Regular

Job Number

25-00108

Department

Clerk

Opening Date

04/25/2025

Closing Date

5/9/2025 4:30 PM Pacific

FLSA

Non-Exempt

+ Description

+ Benefits

+ Questions

Job Summary

This position works 37.5 hours per week.

The positions allocated to this class perform comprehensive and technical accounting work in a major accounting program and are responsible for financial management of various funds or accounting programs. Work is performed independently and requires decisions be made from among a number of alternatives or established procedures which conform to the WA State Budgeting, Accounting and Reporting Systems (BARS) and applicable laws or department/division practices. May be assigned to direct and participate in the work of accounting specialists and/or lower-level Accounting Technicians or to direct the work in a section of an accounting department.

TOTAL COMPENSATION: $55,198 - $77,268 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

Examples of Duties

+ Coordinates departmental budget preparation; calculates costs and revenue projections; compares budget projections with prior year budget and target budget figures; prepares final budget for submission to County officials.

+ Monitors budget activities to ensure availability of funds for expenditures.

+ Initiates budget change requests with Budget Office.

+ Directs and/or participates in the work of lower level Accounting Technicians.

+ Journalizes to special, sub or general ledgers and reconciling ledgers.

+ Designs, implements and maintains computerized recordkeeping and reporting systems for accounts payable, accounts receivable, budget tracking, etc.

+ Prepares and assists in preparation of annual reports.

+ Audits and proofs accounting reports for accuracy and conformance to departmental, county, and state procedures, including cash reports, billings, receipts, funds and other various general internal audits.

+ Creates and maintains computerized spreadsheet programs on personal computers.

+ Performs leave accounting, maintains related records and is responsible for preparation of payroll.

+ Assists in accounting systems design and procedural changes in established procedures which conform with BARS, policy or applicable law.

+ Assists other agencies, departments or special districts with difficult accounting or billing problems.

+ Handles all audits and requests from County, State, or Federal auditors.

+ Maintains utility, payroll, fund, grant accounts and central billing - County physical inventory, fixed asset, township maintenance/operations and building rental accounts, and investment accounts.

+ Operates cash register to receipt payments; and processes NSF checks returned by the bank.

+ Maintains perpetual inventory of supplies and materials; coordinates with Purchasing for ordering of same; and prepares vouchers for payment of bills.

+ Initiates or assists in identifying, evaluating and resolving problems occurring in the day-to-day operation and monitoring of the accounting system.

+ Performs other related duties as required/assigned.

Clerk - Administration

+ Files new cases, executes judgments, sets up legal financial obligations (LFO) and other accounts receivable, collects fees, reconciles accounts, and court finance customer services.

+ Sets up judgments in all case types, prepares abstracts, notices, letters, and reviews court files to perform quasi-judicial functions issuing various writs, e.g. abatement, attachment, execution, garnishment, replevin, restitution, and order of sale.

+ Reviews new filing documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness and all required supporting documents in accordance with prescribed filing requirements.

+ Enters information into Odyssey to establish a new case and in Superman to track case assignments; provides litigants various documents based on filing conditions; computes and collects fees; answers questions in all case types; returns unacceptable documents noting discrepancies and reasons for rejection.

+ Explains legal filing procedures and associated fines and fees, both at the counter and over the telephone; and answers court finance related questions in all case types.

+ Performs in-house collection duties such as contacting defendants, reviewing and verifying financial declarations, skip tracing, setting up payment plans, sending out collections letter, providing LFO violation reports to court, attending and testifying court hearings, preparing LFO court documents, keeping records of LFO warrants, making jail visits, processing bond payments and preparing Order of Release, payments for Certificate of Discharge, and performing other LFO collections related duties.

+ Assists the general public, law enforcement agents, attorneys and their staff and other court employees with locating information, documents and other court related materials; and makes referrals to other court services, as needed.

District Court - Clerk

+ Prepares and processes payroll for employees in the District Court, District Court Probation, and SRMHC departments.

+ Prepares and submits journal vouchers for payments being sent to vendors.

+ Processes relicensing orders, removes from collections and FTA's.

+ Processes bail surrenders and bail bond forfeitures; posts bonds, and receipts of valley empire reports and par reports.

+ Reconciles credit card charges made by procurement card and travel card holders in the District Court, DC Probation, and SRMHC departments.

+ Tracks assets with AATWEB; enters new assets purchased into the County asset tracking program; fill out paperwork required for assets needing to be disposed of, transferred, or removed; audits AATWEB for accuracy; and fixes any inaccuracies.

+ Maintains law book subscriptions; verifies law books have been received for the District Court Law Library; and organizes the information via an excel spreadsheet.

+ Tracks printers/copiers and schedules any repair/maintenance needed.

+ Fills out paperwork required for the hiring of new employees.

+ Keeps the Procedure Manual up to date.

IT - Administration

+ Performs accounts receivable functions for the services provided by the application and technical services of the Information Technology department.

+ Reconciles payments received and posted with outstanding invoices and follow up communication for past due invoices.

+ Prepares and enters semi-monthly payroll for the IT Department; and is responsible for the last payroll of the month.

+ Enters cellphone invoices into the Phone Bill assistant and prepares/submits journal vouchers for payment.

+ Communicates with customers regarding questions, complaints or requests regarding customer accounts or billing; and resolves customer billing problems or errors, as appropriate

+ Answer phones and greet visitors; screen calls, direct calls to appropriate parties; refer callers or visitors to correct destination; and provides routine information regarding the office function.

+ Picks up mail, as needed, and distributes.

+ Assigns and creates Help Desk tickets for the Information Technology staff.

+ Maintain the County's Intranet Phone Book; adds/deletes employees; and updates phone numbers/names, department locations, title changes, etc.

+ Provides information and prepares correspondence with customers who inquire about subscriptions; and creates TAMAS user numbers, provides costs, creates invoices and submits a help desk ticket to grant access to the customer.

+ Reviews TAMAS Time Verification and notifies manager of discrepancies.

Public Works

+ Maintain detailed knowledge of current bargaining union agreements and Spokane County Personnel Policy

+ Manually calculate as necessary overtime, out-of-class pay, cost of living adjustments, contract settlements and retroactive pay

+ Prepare job vacancy postings as well as request for hires for Public Works, both represented and non-represented.

+ Maintain secondary personnel files and employment history in Public Works. Maintain record compliance according to RCW record retention requirements.

+ Assist management as necessary in contract, personnel or payroll related questions.

+ Creates Public Works payroll calendar, both for management and for system processing.

+ Provides reports as requested to management and unions.

+ Runs and ensures payroll grant certifications are approved as required for grant funding.

+ Verify step increases and longevity pay and coordinate supervisor approval.

+ Enter production and materials in maintenance management system for cost reporting. This information is recorded on timecard for entry into the system.

Minimum Requirements

+ Associate’s degree from an accredited college or university in accounting or a related field with major course work in accounting.

+ Two (2) years of accounting related work experience.

+ OR any combination of education, training and experience (equivalent to 4 years) that provides the desired knowledge, skills and abilities to perform the work.

+ NOTE: Certain positions may be required to be bondable.

+ Possession of a valid Driver's License, and insurance, at time of hire and for the duration of employment.

Selection Factors

+ Knowledge of technical accounting methods, forms and techniques.

+ Knowledge of accounting codes, classifications and terminology pertinent to technical accounts maintenance activities.

+ Knowledge of computerized accounting, including creating and using spreadsheets.

+ Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.

+ Skilled in establishing and maintaining effective working relationships with supervisors and co-workers.

+ Ability to maintain established financial records and prepare comprehensive accounting reports and statements.

+ Ability to make mathematical computations with speed and accuracy using a ten-key machine by touch.

+ Ability to understand and execute oral and written instructions and to apply available guidelines to varied situations.

+ Ability to work with general public if required by the position.

+ Ability to effectively direct the activities of others, if required by the position.

+ Ability to read, comprehend and apply county accounting procedures and BARS regulations.

SPOKANE COUNTY

Employee Benefits Summary

The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.

PAID TIME OFF

Spokane County Observed Holidays

Up to 10 (ten) paid holidays are observed by Spokane County.

PTO

Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years.

Vacation

For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language).

Sick Leave

Sick leave is earned at 1 day per month and can be taken as the days are accumulated.

Other Leaves

Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.

INSURANCE BENEFITS

Medical Insurance

Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month).

2024 Rates:

Premera

Employee Only: $38.04 per month

Employee & Spouse: $149.52 per month

Employee & Family: $209.60 per month

Employee & Child(ren): $136.16 per month

Kaiser:

Employee: $35.92 per month

Employee & Spouse: $140.56 per month

Employee & Family: $196.06 per month

Employee & Child(ren): $128.58 per month

Dental Insurance

Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.

2024 Rates:

Delta Dental Willamette Dental

Employee: $5.74 per month Employee: $5.98 per month

Family: $11.48 per month Family: $11.96 per month

Group Life Insurance

The County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County.

Long Term Disability Coverage

Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability.

RETIREMENT

Retirement Plan (401a)

Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.

Additional Retirement Plan Option (457b)

Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.

VOLUNTARY BENEFITS

AFLAC

Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium.

Travel Assistance

Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County.

Flexible Spending Plan (FSA)

Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA.

Voluntary Term Life Insurance

Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.

WORK/LIFE PROGRAMS

Employee Assistance Program

Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns.

Reduced Cost Bus Pass Program

Spokane County participates in a program with STA which discounts bus passes to $5 a month.

Wellness Programs

There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.

Discounts

There are local and national discounts available to Spokane County employees.

01

Please check the box that applies to your current Union status (if you are not a current Spokane County employee, please select "None of the above apply").

+ I am in the open position's department and my position is covered by the 1553 collective bargaining agreement

+ I am in another department and my position is covered by the 1553 collective bargaining agreement

+ I am in a position covered by the Master Contract collective bargaining agreement (not 1553)

+ I am in a position covered by another collective bargaining agreement (not 1553 or Master Contract)

+ None of the above apply

Required Question

Employer

Spokane County

Address

824 N Adams Spokane, Washington, 99260

Phone

509-477-5750

Website

http://www.spokanecounty.org/employment