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Job Title: Payroll Accountant Supervisor

Job Description

The Payroll Accountant Supervisor oversees day-to-day payroll-related functions. This position is responsible for directly supervising payroll personnel, ensuring integrity between the payroll module, general ledger module, and operations modules, and assisting with system upgrades, configurations, and changes.

Responsibilities

+ Supervise 4 payroll specialists and the day-to-day activities of the payroll team, including semi-monthly, multi-state payroll processing, time tracking, and payroll tax compliance.

+ Review payroll calculations to ensure accuracy and compliance with state and federal tax regulations.

+ Oversee timely payment of payroll tax deposits and timely filings of quarterly and annual tax returns and annual W-2 statements.

+ Supervise all payroll input, processing, and paycheck distribution.

+ Audit employee transactions to ensure data integrity.

+ Audit commissions pursuant to defined programs and respond to inquiries and research discrepancies.

+ Oversee administration and payment of payroll deductions and insurance premiums.

+ Oversee timely reconciliation and payment of Worker Compensation and adjust accruals as needed.

+ Ensure compliance with federal, state, and local legal requirements by keeping current on legislation and enforcing adherence to requirements.

+ Oversee prevailing wage compliance and reporting requirements.

+ Act as the primary resource for general ledger functions related to payroll, including payroll journals, accruals, balance sheet account reconciliations, and research of reconciling items.

+ Assist with variance analysis and reporting.

+ Prepare payroll and analytics to provide insights into payroll-related trends and metrics.

+ Assist in internal and external payroll audits, provide accurate payroll records and documentation, and ensure compliance with audit requirements.

+ Document all policies and procedures and ensure controls are maintained and followed.

+ Provide subject matter expertise to software vendors and participate in the implementation of Payroll, Human Resources Information Systems (HRIS), Information Technology (IT), and accounting system updates and changes.

+ Collaborate with Human Resources (HR) to ensure union contract compliance.

+ Review accrual and payment of monthly union benefits.

+ Identify opportunities to streamline payroll processes, enhance efficiency, and implement best practices to optimize payroll procedures.

+ Maintain employee confidence and protect payroll operations by keeping information confidential.

+ Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

+ Hold JumpStart meetings regularly, allow others to lead the meeting, and help interject enthusiasm and energy into meetings.

+ Travel up to 10% of the time to locations to meet with coworkers and conduct payroll-related training.

+ Maintain punctual, regular, and predictable attendance.

Essential Skills

+ Payroll processing for 1000 employees

+ Multi-state payroll experience (CA and WA primarily)

+ Payroll journal entries

+ Payroll reconciliations

+ Knowledge of payroll tax, fringe benefits, FLSA, and FICA

+ Experience with Form 941

+ Proficiency in payroll software such as Workday Payroll, Kronos, and others

+ Supervisory or management experience (overseeing at least 1 person)

+ Strong payroll accounting skills

Additional Skills & Qualifications

+ Associates Degree

+ Certified Payroll Professional (CPP) preferred

+ 5+ years of payroll processing/payroll accounting experience, preferably in a complex, multi-division/multi-company enterprise with employees covered by a collective bargaining agreement

+ 3+ years of supervisory experience

Work Environment

This position is fully on-site with working hours from 8am to 5pm. It is a direct placement opportunity.

Pay and Benefits

The pay range for this position is $100000.00 - $125000.00/yr.

Company offers competitive benefits, can provide upon screening.

Workplace Type

This is a fully onsite position in San Leandro,CA.

Application Deadline

This position is anticipated to close on May 8, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.