• Administrative Coordinator

    Aston Carter (Van Nuys, CA)


    Job Title: Administrative CoordinatorJob Description

     

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team in Van Nuys, CA. The successful candidate will provide administrative support, coordinate flooring projects, and ensure efficient office operations.

    Responsibilities

    + Provide administrative support to branches across the state, supporting 185 people.

    + Assist the branch manager and support staff with office and clerical duties.

    + Oversee job and project management, ensuring successful completion.

    + Perform project coordinator duties, including billing, material ordering, scheduling of labor, and handling paperwork.

    + Manage project budgets ranging from $1M to $3M in a given time period.

    + Assist in daily paperwork and order materials as needed.

    + Facilitate growth opportunities for admin assistants to transition into project coordinators.

    + Receive training on company-specific software.

    + Handle billing, including accommodating customers' billing processes.

    + Provide customer support and maintain communication with clients.

    Essential Skills

    + Administrative support experience

    + Data entry proficiency

    + Excellent customer service abilities

    + Strong administration skills

    + Proficiency in Microsoft Office

    + Attention to detail

    + Excellent communication skills

    + Clerical skills

    + Experience with Outlook and filing

    + Project coordination experience

    + Billing and quoting knowledge

    Additional Skills & Qualifications

    + Ambition to exceed expectations and take on new challenges

    + Dedication to company goals and a strong work ethic

    + Effective communication skills and teamwork abilities

    + Problem-solving aptitude

    + Adaptability to changing circumstances and new tasks

    Work Environment

    The role is onsite in Van Nuys, operating Monday to Friday from 8 AM to 4:30 PM with somewhat flexible hours. The setting is smaller, offering hands-on training and opportunities for growth into a project manager role.

    Pay and Benefits

    The pay range for this position is $20.00 - $21.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Van Nuys,CA.

     

    Application Deadline

     

    This position is anticipated to close on May 19, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.