• Executive Office Assistant - Customer Services

    Provo City Corporation (Provo, UT)


    Position Title:

    Executive Office Assistant - Customer Services

    Job Posting Closing Date:

    05/12

     

    Provo City is looking for a senior-level administrative support candidate to fill the position of Executive Office Assistant to the Customer Services department director. Civic-minded, qualified applicants interested in supporting the residents of Provo City by performing the work described here are encouraged to apply.

    Job Details

    What is the compensation?

     

    Pay Rate: (G25) $23.66 - $32.62 per hour (depending on experience)

     

    Provo City offers generous employer-paid health insurance; retirement and pension plans, including 401k and 401k matching; paid leaves, including vacation, sick, holidays, bereavement, and parental leaves; educational assistance; competitive pay; and regular review of compensation practices to remain competitive with the market. Employees also receive great perks: free use of the Provo Recreation Center and Peaks Ice Arena, a Provo Library card, 50% off green fees at Timpanogos Golf Course, a 4/10 work schedule​, and others. For more information about benefits click here.

     

    What are the main duties? (Click here (https://www.provo.gov/DocumentCenter/View/672/Executive-Office-Assistant-PDF) for additional information.)

     

    + Perform senior-level administrative support tasks and related specialized duties for the Customer Services department director.

    + Organize, prioritize, and coordinate office production, recordkeeping, and reporting systems.Assist director with confidential information, documents, and activities.

    + Compile information and figures for special reports.

    + Assist in formulating, preparing, and monitoring department or special budgets.

    + Submit personnel action forms via the HRIS.

    + Handle payroll-related and timekeeping duties for department staff.

    + Perform bookkeeping and general departmental accounting work as needed.

    + Assist other staff members as needed and perform other related duties as required.

     

    What are the minimum requirements?

     

    Provo City will honor equivalent combinations of job-related education and experience [substituting each one year of post-secondary education/training for six months of experience].

     

    + High School Diploma or equivalent (GED).

    + Four years of administrative support experience.

    + A valid, lawful Driver License.

    + Microsoft Office Suite or other specialized software experience may be required.

     

    What is the selection process?

     

    Applications will be reviewed in the order they are submitted, with the first screening being held seven (7) days after posting. Job solicitation may be closed at that time. Applicants must meet the minimum qualifications listed above to be eligible for consideration.

     

    If selected for hire, candidate will be required to successfully pass a drug screen and criminal background check. Non-disclosure may result in dismissal. Applicants with unsatisfactory drug screen results will be ineligible for appointment or application to any Provo City position for a minimum period of six (6) months.

     

    Why Provo City?

     

    Provo City has a vision for continued prosperity based on citizen priorities. To deliver on those priorities, the Administration developed a brand promise to establish the high standards of our community identifies as the Provo Pillars: Welcoming, Safe and Sound, Economically Vibrant, and Forward Looking, together we are building a strong foundation for a community that is honored both nationally and locally. Provo is consistently recognized nationally for its outstanding quality of life, well-being, and as a beautiful place to live. Visit provo.gov to learn more!

     

    Provo City is an equal employment opportunity employer.

    Full Time/Part Time:

    Full time

    Position Type:

    Regular

    Scheduled Hours:

    40

     

    It is the policy of Provo City to select, develop, and promote employees based on their ability and job performance. It has been, and shall continue to be, the policy of the City to provide Equal Employment Opportunity to all people in all aspects of employer/employee relations without regard to race; color; religion; sex; pregnancy, childbirth, or pregnancy-related condition; age; national origin; disability; sexual orientation; or gender identity. This policy affects decisions including, but not limited to, an employee's compensation; benefits; terms and conditions of employment; and opportunities for promotion, training and development, transfer, and other privileges of employment. It has been, and shall continue to be, the City's policy to maintain a working environment free of discrimination and intimidation. It is further the policy of the City to comply in good faith with applicable local, state, and federal statutes concerning Equal Employment Opportunity.

     

    Employment with Provo City offers a variety of opportunities to start and grow an exciting career serving your community, including in public safety, utility services, leisure services, administration, and other areas. Opportunities are always available, so apply today to be a part of Provo’s team!