• Office Manager

    Aston Carter (Nashville, TN)


    Job Title: Office ManagerJob Description

     

    We are seeking a dynamic and organized Office / Facilities Manager to join our team. This multifaceted position encompasses the roles of receptionist, office manager, and facilities manager. The ideal candidate will be responsible for ensuring the smooth operation of our office, maintaining a pleasant work environment, and managing various administrative and facilities-related tasks.

    Responsibilities

    + Greet and welcome visitors, clients, and employees with a friendly and professional demeanor.

    + Answer and direct phone calls, emails, and other correspondence.

    + Manage the front desk and ensure it is tidy and presentable.

    + Oversee office operations and procedures, including ordering snacks, catering, and office supplies.

    + Manage keys and badge access for employees.

    + Assist with purchase orders and process invoices.

    + Coordinate desk assignments and assist with onboarding new hires.

    + Support the engineering manager in office management tasks as needed.

    + Coordinate with vendors to arrange repairs and maintenance.

    + Ensure that all badges and access systems are functioning properly.

    + Manage relationships with service providers to ensure all facilities are well-maintained.

    + Assist with the planning and execution of office moves and space planning.

    + Ensure a safe and healthy work environment by adhering to health and safety policies.

    Essential Skills

    + Proven experience in office management, facilities management, or a similar role.

    + Strong organizational and multitasking skills.

    + Excellent communication and interpersonal skills.

    + Ability to work independently and as part of a team.

    + Proficiency in Microsoft Office Suite and other relevant software.

    Additional Skills & Qualifications

    + Ability to lift up to 50 pounds.

    + Experience in administrative support, office management, customer service, and data entry.

    + Ability to assemble small office appliances.

     

    Work Environment

     

    The role requires being in the office every day, ensuring a smooth and efficient operation of the office environment.

    Pay and Benefits

    The pay range for this position is $25.00 - $25.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Nashville,TN.

     

    Application Deadline

     

    This position is anticipated to close on May 11, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.