• Documentation Specialist

    Actalent (Germantown, WI)


    Job Title: Documentation SpecialistJob Description

     

    We are seeking a meticulous Documentation Specialist to develop, review, and update technical documents, including procedural manuals, user guides, technical specifications, and Standard Operating Procedures (SOPs). This role is crucial in preparing, reviewing, and managing Certificates of Analysis (COA) to ensure product quality and compliance with customer requirements.

    Responsibilities

    + Create and maintain technical documents such as procedural manuals, user guides, and technical specifications.

    + Prepare, review, and manage Certificates of Analysis (COA) for product quality compliance.

    + Implement and maintain document control systems, including identification, retrieval, distribution, and archiving.

    + Develop and update Standard Operating Procedures (SOPs) for consistent and efficient operations.

    + Collaborate with various departments to gather and interpret information needed for documentation.

    + Conduct regular audits to ensure all documents are accurate and up-to-date.

    + Train staff on document access and management procedures.

    + Ensure all documentation complies with industry standards and regulatory requirements.

    Essential Skills

    + Document control

    + Quality assurance

    + Data entry

    + COA management

    + SOP development

    + GMP knowledge

    + Food manufacturing experience

    Additional Skills & Qualifications

    + Bachelor's degree in the sciences (e.g., Food Science, Biology)

    + Minimum of 3 years of experience in documentation management, preferably in the food manufacturing industry

    + Proven experience with Certificates of Analysis (COA) in a manufacturing setting

    + Exceptional writing, organizational, and communication skills

    + Proficiency in document management software

    + Strong attention to detail and ability to manage multiple tasks simultaneously

    + Ability to work collaboratively with cross-functional teams

    Work Environment

    The work environment includes a laboratory setting where safety and cleanliness are paramount. The role requires the use of personal protective equipment and adherence to safety procedures to ensure a safe working environment for all personnel. The laboratory is equipped with advanced instruments such as HPLC, GC, and ICP, and the specialist will be expected to maintain a high standard of laboratory hygiene and documentation practices.

    Pay and Benefits

    The pay range for this position is $20.00 - $28.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Germantown,WI.

     

    Application Deadline

     

    This position is anticipated to close on May 19, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.