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Principal Administrative Specialist

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Principal Administrative Specialist

Salary

$63,772.80 - $103,480.00 Annually

Location

St. Louis Park, MN

Job Type

Full-Time

Job Number

2024-00560

Division

Metro Transit

Department

Transit System Dev - SWLRT

Opening Date

04/29/2025

Closing Date

5/13/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

WHO WE ARE

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.More information about us on our website. (https://metrocouncil.org/About-Us/The-Council-Who-We-Are.aspx)

We are committed to supporting a diverse workforce that reflects the communities we serve.

Metro Transitis one of the country's largest transit systems, employs more than 3,000 people, and prior to COVID provided more than 80 million rides a year through an integrated network of buses, light rail and commuter trains, as well as resources for those who carpool, vanpool, walk or bike in the Twin Cities.

Metro Transit's Capital Programs Department is responsible for the development and construction of Metro Transit's BRT and Light Rail.

How your work would contribute to our organization and the Twin Cities region:

Metro Transit is seeking to fill a Principal Administrative Specialist to support the Metro Transit Capital Programs. This position is a high-level administrative, non-supervisory role that will join a group of Administrative staff to support the Capital Projects department.

This posting will be used to establish a 6-month eligible list for current and future hires.

What you would do in this job

+ Perform administrative support which regularly requires interpretation, creating memos, documents, and generating spreadsheets for tracking certain statistical information

+ Manage multiple calendars

+ Provide meeting support by scheduling meetings, preparing agendas, and transcribing meeting minutes

+ Manage project email account and social media posting and tracking

+ Operate personal computerized information systems using computer software applications

+ Enter data in computer from various reports or sources

+ Prioritize paperwork that needs to be maintained and routes paperwork to other divisions or departments

+ Follow precedents and clear procedures based on past practices within a program

+ Administer/support the functions of a department through independent coordination

+ Tour/event response management

+ Arrange and direct services such as maintenance repair, supplies, mail, and files

+ Maintain extensive knowledge of department procedures

+ Deliver exceptional customer service to staff, managers, directors, and various project partners and municipal agencies

+ Other duties as assigned

What education and experience are required for this job (minimum qualifications)

Any of the following combinations of completed education (in Business Administration, Office Administration, or similar) and work experience (in office administration or customer service):

+ High school diploma or equivalent AND at least four (4) years of work experience

+ Associate's degree or higher and at least two (2) years of work experience

What additional skills and experience would be helpful in this job (desired qualifications):

+ Administrative experience working with policy and technical committees

+ Computer skills in Microsoft Office (MS Word, Excel, PowerPoint, Outlook)

+ Detail oriented, multi-tasking and organizational skills

+ Experience with meeting support, especially transcribing meeting minutes

+ Experience with social media

+ Experience with mail merge

+ Experience maintaining confidential information

What knowledge, skills, and abilities you should have within the first six months on the job:

+ Knowledge of transportation language

+ Skilled in Microsoft Office, Word, Outlook, Excel, PowerPoint, SharePoint

+ Skilled in typing and transcribing meeting minutes

+ Ability to perform data entry with efficiency and accuracy

+ Ability to perform basic math calculations accurately

+ Ability to verbally communicate information clearly and concisely

+ Ability to effectively organize tasks and establish work priorities

+ Ability to review data for details and accuracy

+ Ability to maintain confidential information

+ Ability to promote an equitable, positive, and respectful work environment that values diversity among all employees

What you can expect from us:

+ We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.

+ We encourage our employees to develop their skills through on-site training and tuition reimbursement.

+ We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us! (https://metrocouncil.org/Employment/Making-A-Difference.aspx)

Additional information

Union/Grade:Non Represented/Grade D

FLSA Status: Non-Exempt

Safety Sensitive: No

Work Environment: Work is performed in a standard office setting. Some positions may require travel between primary worksite to other sites.

What steps the recruitment process involves:

You must qualify at each of the numbered steps below to be considered a final candidate for the job.

+ We review your minimum qualifications.

+ We request a work record evaluation (ATU employees only).

+ We rate your education and experience.

+ We conduct a structured panel interview.

+ We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans.

We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:

+ Guaranteed monthly retirement income through Minnesota State Retirement System pension fund

+ Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan

+ Two or more medical plans from which to choose, with employer contribution towards premiums over 80%

+ Dental insurance, life insurance and vision insurance

The following benefits are provided to all employees as part of working for the Council. You will have access to free:

+ Well@Work clinic

+ bus/rail pass valued at over $1200 per year

+ parking at many job locations

+ fitness centers at many job locations

+ Employee Assistance Program

+ extensive health and wellness programs and resources

01

Applicant Instructions: The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely and please do not type "see resume" otherwise your application will be considered incomplete and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attached a resume and/or cover letter to your application, they will be reviewed at the education and experience review step. I have read and understand the above instructions regarding supplemental questions.

+ Yes

+ No

02

How did you first hear about this job opening?

+ CareerForce Center

+ Community Event/Organization

+ Employee Referral

+ Facebook

+ Glassdoor

+ Indeed

+ Job Fair

+ LinkedIn

+ Metro Transit Bus Advertisement

+ Twitter

+ Website: governmentjobs.com

+ Website: metrocouncil.org

+ Website: metrotransit.org

+ Website: minnesotajobnetwork.com

+ Other

03

If you selected 'Other', please describe where you first heard about this job. If you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title. Type N/A if not applicable.

04

Do you have a high school diploma or GED?

+ Yes

+ No

05

Do you have four (4) or more years of administrative work experience?

+ Yes

+ No

06

Please describe your experience working with word processing, presentations, and spreadsheet programs.

07

Please describe your experience managing schedules and arranging interoffice/vendor meetings.

08

Please describe your experience with electronic file management.

09

Please describe your experience working in departments or offices planning, designing and/or constructing transit, transportation, or other public sector led infrastructure projects. If you do not have experience, please type "N/A".

10

Do you have experience promoting an equitable, positive, and respectful work environment that values diversity among all employees? If so, please describe your experience. If you do not have experience, please type "N/A".

11

Do you have experience managing multiple tasks or projects at once? How did you prioritize, stay focused, and ensure everything was done on time? If you do not have experience, please type "N/A".

12

Do you have experience coordinating projects from start to finish? If so, please describe the project and explain your role. If you do not have experience, please type "N/A".

Required Question

Employer

Metropolitan Council

Address

390 Robert St. N.St. Paul, Minnesota, 55101

Website

https://metrocouncil.org

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