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Buyer

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Buyer

Salary

$42,086.17 Annually

Location

Jacksonville, FL

Job Type

Civil Service

Job Number

2025-06562

Department

Office of Administrative Services

Opening Date

05/05/2025

Closing Date

5/20/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Office of Administrative Services is actively seeking a Buyer.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is technical work at the lead worker level in purchasing the supplies and services assigned to a business unit. The work requires knowledge of governmental procurement practices, procedures, laws, rules, and regulations which involves the use of specialized skills, which is acquired through a combination of training and considerable on the job experience . May assign, review, and monitor the work of subordinates. Contacts require skills in understanding, influencing, and communicating with others and are important in providing services to using agencies and consulting with suppliers including skills of persuasiveness, assertiveness, and sensitivity to others point of view that are required to influence behavior, change an opinion, or turn a situation around. The work is semi-routine in that tasks are covered by procedures or precedents, but some latitude is permitted to consider the most appropriate method, technique, or procedure to follow. The work involves differing situations requiring use of judgment in search for solutions or new applications within ones' known experiences. The work is performed in an office environment and physical demands consist mainly of sitting or standing at a workstation for extended periods of time and occasionally lifting and moving light objects. Operates standard office equipment such as personal computer. The work is performed under general supervision where the work assignments are varied and, although subject to standardized practices and procedures, the worker is permitted to set priorities with the superior's approval.

Examples of Work

+ Reviews requisitions for informal purchases and processes or assigns to subordinate for processing.

+ Advises using agencies on preparation of bid drafts and revises bid specifications as needed.

+ Prepares and reviews bid packages for conformity with guidelines.

+ Receives, tabulates, and evaluates informal bids for conformance with specifications and for comparison of prices, projected delivery dates and other pertinent factors.

+ Recommends award or other disposition of bids and prepares award documents.

+ Creates purchase orders and other purchasing documents.

+ Confers with using agencies and suppliers to obtain or provide information or to resolve problems with purchases.

+ Researches and compiles information for and maintains various files and records and prepares required reports.

+ May assign review and monitor the work of others.

+ Instructs and trains others.

+ Participates in public forum with the bid opening team.

+ Operates standard office equipment such as personal computer using word, spreadsheet, database, and other related software, calculators, and copiers.

+ Demonstrated proficiency in the City of Jacksonville’s competencies.

+ Performs related work as required.

Knowledge, Skills and Abilities

+ Knowledge of techniques, methods, and procedures of governmental procurement.

+ Knowledge of state and local laws, rules and regulations governing procurement activities.

+ Knowledge of purchase orders, specifications, legal agreements, and other documents used in procurement activities.

+ Ability to research, read, understand, and apply procurement laws, regulations, policies, procedures, and related job material.

+ Ability to draft bid specifications and other technical documents.

+ Ability to gather and evaluate bid data.

+ Ability to perform arithmetic computations.

+ Ability to manage and receive payments.

+ Ability to work effectively under pressure and against time constraints.

+ Ability to interact with employees and suppliers in a professional manner.

+ Ability to establish and maintain effective working relationships.

+ Ability to communicate effectively both verbally and in writing.

+ Ability to maintain files and records and prepare reports using a personal computer.

+ Ability to train, assign, review and monitor the work of others.

+ Ability to operate standard office equipment such as personal computer using word, spreadsheet, database, and other related software, calculators, and copiers.

Open Requirements/Supplemental Information

OPEN REQUIREMENTS:

+ Four (4) years of education and/or experience in procurement activities which includes preparing and processing purchase orders and contracts for a large purchasing function responsible for procurement of a wide range of commodities including office and industrial supplies and equipment and professional and contractual services, as well as procurement for capital improvement projects.

OTHER REQUIREMENTS:

+ The probationary period for this class is six (6) months.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “[email protected]” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: [email protected]

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

+ Yes

+ No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

+ Yes

+ No

03

The budgeted annual salary for this position is $42,086.17 . This is not negotiable. If selected, would you be willing to accept this position at this salary? (Civil Service positions have a 5% increase after successfully completing probation.)

+ Yes

+ No

04

This position is located in an office and is not a remote location.

+ I have read and understand the above statement.

05

Do you have a bachelors' degree or higher from an accredited college or university? If yes, you MUST attach your college transcript to your application.

+ Yes

+ No

06

If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

07

Do you have four (4) years of education and/or experience in procurement activities?

+ Yes, four (4) years or more.

+ Less than four (4) years.

08

If you answered "yes" to question #7, provide a detailed description (at least 3-4 complete sentences) of your experience.

09

If you answered "yes" to question #7, indicate the organization(s) you worked for where you gained this experience.

10

If you answered "yes" to question #7, does your four (4) years include preparing and processing purchase orders and contracts for a large purchasing function responsible for procurement of a wide range of commodities including office and industrial supplies and equipment and professional and contractual services, as well as procurement for capital improvement projects?

+ Yes

+ No

11

If you answered "yes" to question #10, provide a detailed description (at least 3-4 complete sentences) of your experience with PREPARING AND PROCESSING PURCHASE ORDERS.

12

If you answered "yes" to question #10, provide a detailed description (at least 3-4 complete sentences) with PREPARING AND PROCESSING CONTRACTS.

13

If you answered "yes" to question #10, provide a detailed description (at least 3-4 complete sentences) of your experience with PROCUREMENT FOR CAPITAL IMPROVEMENT PROJECTS.

14

If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

+ Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

+ No, I am not claiming veterans preference and this does not apply to me.

15

If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

+ I have read the above statement and understand what is required.

Required Question

Employer

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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