"Alerted.org



Administrative Assistant - Sheriff’s Office

Salary

$27.07 - $32.47 Hourly

Location

Johnson County Sheriff's Office PO Box 2540 511 S Capitol Street Iowa City, IA

Job Type

Full-time

Job Number

00851

Department

Sheriff's Office

Opening Date

05/05/2025

Closing Date

5/15/2025 11:59 PM Central

+ Description

+ Benefits

Definition & Duties

Under general supervision of the Office Administrator, provides administrative support to the Sheriff’s Office and management staff, assists with office management by processing payroll records, maintaining schedules, assisting with budget preparation and accounts payable/receivable, and performing related duties.

Knowledge of & Ability to

+ Current office procedures and practices

+ Bookkeeping including basic practices regarding accounts payable/receivable and payroll

+ Recordkeeping and filing systems

+ Basic and routine legal procedures and principles

+ English language to include vocabulary, grammar, spelling, punctuation, and proofreading skills

Ability to:

+ Collect data, keep accurate records, prepare specialized reports and assist with budget preparation

+ Make bookkeeping entries and complete business forms

+ Represent Johnson County and perform duties in a professional, responsible and trustworthy manner

+ Maintain confidentiality and security of information as appropriate

+ Provide customer service that is courteous and responsive

+ Operate common office equipment such as typewriters, calculators, fax and postage machines, photocopiers and multi-line telephones

+ Type 45 wpm accurately and use a computer for the purposes of data entry, spreadsheets, word processing, email and the Internet

+ Perform clerical tasks with a high degree of speed and accuracy

+ Establish and maintain effective working relationships with co-workers, supervisors, officials, other departments, agencies, and members of the public

+ Organize and prioritize multiple tasks and responsibilities

+ Be detail-oriented and accurate when working with documents and information

+ Handle moderate levels of stress, meet deadlines and solve problems appropriate to the position

+ Work independently on projects and routine tasks

+ Understand and follow oral and written instructions

+ Communicate effectively both orally and in writing

+ Have clarity of speech and hearing which permits effective communication

+ Have sufficient vision which permits moderate production and review of a wide variety of materials in both electronic and hardcopy forms

+ Have sufficient manual dexterity to make handwritten notations and which permits occasionally intense use of a keyboard and mouse

+ Lift and/or move up to 25 pounds

+ Stand, sit, squat, kneel, bend, twist, reach and climb

+ Have sufficient personal mobility to complete field work at various County facilities

+ Work flexible schedule and occasional additional time as needed

Minimum Education, Training & Experience & Special Requirements

Post high school training in office administration, business, human resources, accounting, or related field AND at least three (3) years of secretarial experience in a professional office setting; OR any equivalent combination of education and experience which provides the required knowledge, skills and abilities. Associate’s degree preferred.

Special requirements: Must pass background check. Valid driver’s license and insurable under County liability coverage. May also require use of personal vehicle, or equivalent transportation, for official business. Incident Command System Certification 100 and 700 within 12 months of hire.

Specific Duties

to be performed satisfactorily with or without reasonable accommodation

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

+ Prepares correspondence, reports, and other documents as directed by the Office Administrator.

+ Provides administrative support to the management staff.

+ Utilizes HRIS and Time & Attendance software to collect employee reports, schedules and process payroll.

+ Utilizes Time & Attendance software to assist with maintaining schedules for various divisions, monitoring and adjusting as needed to accommodate staffing requirements.

+ Verify scheduling changes and communicate changes to relevant parties in a timely manner.

+ Assists with revenues and reimbursements for the Office, to include appropriate accounting and record keeping and inventory of office assets.

+ Assists with research and preparation of grant proposals or contracts, reports and communication material.

+ Compiles special reports upon request and may be responsible for preparing and processing confidential information.

+ Assists in preparation of office budget, to include verification of wages, benefits, expenses, and allocations.

+ Assists with maintaining office equipment and ordering supplies as needed to maintain desired inventories.

+ Performs general clerical duties such as photocopying, filing, faxing, typing, and deliveries.

+ Answers phone and email inquiries, responds to questions, routes calls and assists incoming visitors to the Office.

+ Serves as back-up for the Office Administrator.

+ Participate in County Committees, trainings and educational opportunities and work-related meetings as requested.

+ Performs all work duties and activities in accordance with County policies, procedures, collective bargaining agreement, and safety practices.

+ Attends work regularly at the designated time and place.

Resume and cover letter must be attached to online application.

For questions regarding this position please contact Ines Beltre at 319-688-8076 or [email protected]

Employee Benefits

The following is a summary of benefits for full-time, non-bargaining County employees. Benefits, privileges and duties for employees covered under a collective bargaining agreement may vary depending on specific contract provisions.

Compensation

Employees serve a six-month probationary period and are eligible for meritorious performance compensation increases based upon performance evaluations. Across the board compensation increases are considered by the Board of Supervisors, and are made effective July 1 annually.

Vacation

+ During 1st through 4th years: 3 working weeks

+ During 4th through 9th years: 4 working weeks

+ During 9th through 19th years: 5 working weeks

+ During 19th or later years: 6 working weeks

Holidays

12 paid holidays per year plus 2 personal holidays:

+ New Year's Day

+ Martin Luther King's Birthday

+ President's Day

+ Memorial Day

+ Independence Day

+ Juneteenth

+ Labor Day

+ Veteran's Day

+ Thanksgiving Day and day after

+ Christmas

+ Floating Christmas holiday

Sick Leave

Accrues at the rate of 18 days per year on a per-pay period basis to a maximum accrual of 120 days. After accumulation of 90 sick days, employees may convert sick leave to vacation on a 4:1 basis.

Parental Leave

A paid two-week (80 hour) paid parental leave is provided to full-time benefit eligible parents to allow for child bonding time. This includes child's birth, adoption, placement in the home or court appointed guardianship.

Wellness Program

Voluntary wellness activities, screenings, educational opportunities and incentives are offered throughout the year for employees and their families.

Employee Assistance Program

Employees and their families may contact Synchrony for free EAP counseling and referral services.

Health Care Coverage

Eligible employees may elect health care coverage the first of the month following one full month of employment.

+ Wellmark Blue Cross and Blue Shield of Iowa is the third party administrator for this self-funded plan

+ PPO with 90/10 in-network and 80/20 out-of-network co-insurance; $275 deductible single or $550 deductible family; $1000 out-of-pocket maximum single or $2000 out -of-pocket maximum family

+ Single coverage is $32/month for eligible full-time employees; family coverage is $112.00/month.

Dental Care Coverage

Eligible employees may elect dental care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.

Vision Care Coverage

Eligible employees may elect vision care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.

Flexible Spending

Eligible employees may set aside pre-tax dollars to pay for out-of-pocket health, dental and vision expenses that are not reimbursable through another source. Employees may also set aside pre-tax dollars for dependent care expenses.

Life Insurance

Eligible full-time employees are covered after 60 days of employment. Coverage is 1 times annualized compensation rounded up to the nearest thousand in group term life insurance and AD&D. Max covered salary $100,000.

*Supplemental Life Insurance

The County offers to all benefit-eligible employees additional life insurance coverage that may be purchased for employees, spouses and children at guarantee basis.

Long-Term Disability

Eligible full-time employees are covered after 60 days of employment. County provides up to 2 years of long term disability coverage at 66 2/3% of the employees wages as a result of injury, sickness or pregnancy; employees may opt to purchase additional coverage.

IPERS

Iowa Public Employee Retirement System is a mandatory defined benefit retirement plan designed to supplement both Social Security and private savings. Non law-enforcement employees contribute 6.29% and the County contributes 9.44%.

Deferred Compensation (457)

A deferred compensation plan is offered that provides tax advantages and an additional means in which to save for retirement with an easy payroll deduction. Employees may select from several companies offering deferred compensation. The County will match up to $40/biweekly, and employees are vested on day 1.

Discounted Bus Pass

Full-time and part-time employees are eligible to purchase discounted bus passes for Iowa City Transit and Coralville Transit for commuting to/from their jobs as Johnson County employees. Bus pass availability is subject to available funds and continuation of the program.

Johnson County is an affirmative action equal opportunity employer.

Women, minorities and elderly are encouraged to apply.

Employer

Johnson County

Address

913 S Dubuque St Suite 103 Iowa City, Iowa, 52240

Phone

319-356-6003

Website

https://www.johnsoncountyiowa.gov/

Apply

Please verify your email address Verify Email