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Req #: 245736

Department: FAMILY MEDICINE

Job Location Detail: This is a hybrid position at Roosevelt Commons

Posting Date: 05/05/2025

Closing Info:

Closes On 05/12/2025

Salary: $4,736 - $10,031 per month

Limited Recruitment: **Open to UW Employees only**

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-contract-covered-exempt-20250130-a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Family Medicine has an outstanding opportunity for a Research Coordinator to join their team.

This opportunity is for a research coordinator who will support efforts that promote health equity by studying how to transform and optimize the delivery of care. Many of the studies take place in partnership with clinics across the Pacific Northwest by testing and implementing evidence-based treatments in primary care, improving quality improvement capacity within practices and leveraging electronic health records to improve health. Research projects will include, but are not limited to, studies in sinusitis, integrated mental health, addiction, chronic health conditions, and multisite trials. Multiple projects may be in progress simultaneously, with the expectation of additional projects in the future. The research coordinator will work under the supervision of a senior research coordinator and contribute to the research agenda of Dr. Sebastian Tong, a family physician in the department of Family Medicine.

POSITION COMPLEXITIES

The position involves coordinating and supporting the research and operational functions for several research studies. Specific complexities include:

+ Developing and verifying study protocols and investigative procedures to accomplish research goals and tracking and monitoring multiple activities for projects simultaneously

+ Providing primary project management duties with support from supervisor that include tracking and monitoring project tasks, agenda setting, meeting facilitation and material preparation to facilitate studies

+ Communicating directly with participants in a professional and personable manner through multiple media and tracking participant progress throughout the research cycle: recruitment, screening, consent and data collection

+ Liaising with clinical sites and collaborating institutions to collect data, streamline workflows, meet research milestones and fulfill reporting requirements

+ Coordinating administrative planning with faculty and senior research coordinators leading projects, e.g., scheduling and coordinating meetings with stakeholders, taking notes and tracking action items

+ Providing support to faculty, staff and trainees (including postdocs, residents and medical students) across multiple domains: post-award by assisting with submitting for approvals for general purchases and reimbursements; research by collaborating with research leads on protocols, IRB submissions, ongoing study management, and participant recruitment

+ Composing new IRB applications for additional grants and maintaining existing applications for multiple IRBs across institutions

+ Providing support for presentations and publications by drafting text; creating tables, figures, and charts; conducting literature reviews and providing appropriate referencing to existing literatureThe Research Coordinator position is crucial for ensuring that UW School of Medicine stays abreast and contributes innovative research to the vital fields of integrating behavioral health, loneliness, chronic pain and substance use disorder care in primary care and implementation of evidence-based practices in primary care. **DUTIES AND RESPONSIBILITIES** Support overall coordination of research studies with assistance from a senior research coordinator. Coordinate day-to-day research operations including participant recruitment, data collection and analysis, stakeholder engagement and tracking research milestones. Coordinate regular research and team meetings, including scheduling, assisting with preparation of agendas and taking minutes. Develop timelines and project plans and utilize project management software to monitor activities and progress. Draft and prepare institutional review board applications and modifications. Create and manage communications with large numbers of research study participants. **(70%)**

+ Developing and verifying study protocols and investigative procedures to accomplish research goals and tracking and monitoring multiple activities for projects simultaneously

+ Developing and verifying study protocols and investigative procedures to accomplish research goals and tracking and monitoring multiple activities for projects simultaneously.

+ Providing primary project management duties with support from supervisor that include tracking and monitoring project tasks, agenda setting, meeting facilitation and material preparation to facilitate studies.

+ Coordinating administrative planning with faculty and senior research coordinators leading projects, e.g., scheduling and coordinating meetings with stakeholders, taking notes and tracking action items.

+ Providing support to faculty, staff and trainees (including postdocs, residents and medical students) across multiple domains: post-award by assisting with submitting for approvals for general purchases and reimbursements; research by collaborating with research leads on protocols, IRB submissions, ongoing study management, and participant recruitment.Coordinate internal and external communications. Liaise between the project teams and the sponsors or other partners and stakeholders and facilitate connections between collaborators and clinical sites. **(20%)**

+ Communicating directly with participants in a professional and personable manner through multiple media and tracking participant progress throughout the research cycle: recruitment, screening, consent and data collection

+ Communicating directly with participants in a professional and personable manner through multiple media and tracking participant progress throughout the research cycle: recruitment, screening, consent and data collection.

+ Liaising with clinical sites and collaborating institutions to collect data, streamline workflows, meet research milestones and fulfill reporting requirements.Participate in the development and editing of manuscripts, posters and presentations. **(10%)**

+ Composing new IRB applications for additional grants and maintaining existing applications for multiple IRBs across institutions

+ Composing new IRB applications for additional grants and maintaining existing applications for multiple IRBs across institutions.

+ Providing support for presentations and publications by drafting text; creating tables, figures, and charts; conducting literature reviews and providing appropriate referencing to existing literature.

+ Under general direction, coordinate participant recruitment by applying of knowledge and skills specific to the study. **MINIMUM REQUIREMENTS**

+ Bachelor’s degree or equivalent experience.

+ 2 to 3 year’ experience. **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.** **ADDITIONAL REQUIREMENTS**

+ Experience in research project coordination.

+ Experience with project management principles.

+ Proficiency in standard workplace computer programs such as Microsoft Office, Excel, Outlook, PowerPoint.

+ Excellent interpersonal and communication skills needed to work with a multidisciplinary team. **DESIRED QUALIFICATIONS**

+ Experience or interest in primary care practice-based research.

+ Experience coordinating studies with participants that speak different languages.

+ Experience using UW systems and processes in support of research.

+ Experience supporting IRB development and submissions.

+ Experience in electronic data capture/data management tools including REDCap. **CONDITIONS OF EMPLOYMENT** The research coordinator shall work in a collaborative environment with staff and faculty members within the UW Department of Family Medicine Research Section as well as with researchers and staff from other UW departments and organizations outside the UW. The team currently has a hybrid structure with team split between the office and remote work.100% remote work is not anticipated. Some onsite work at partner clinics and local travel will be required.The research coordinator must be able to work independently and collaboratively with a variety of faculty investigators and staff members from multidisciplinary backgrounds on projects. The research coordinator shall be supporting research faculty as well as experienced staff collaborators. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.