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Levy Sector

Position Title: Culinary Administrative Assistant - Jacob K. Javits Convention Center

Pay Range: $25-$28 per hour

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Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

For more information on what we are about as a company, check us out by following the link below: http://www.levyrestaurants.com/who-we-are/

Job Summary

The Culinary Administrative Assistant provides essential clerical and administrative support to the food service program, ensuring smooth operations within the culinary department. This role involves managing schedules, maintaining records, coordinating banquet and retail operations, and supporting the team in a fast-paced, collaborative environment. The ideal candidate is detail-oriented, organized, and capable of maintaining confidentiality while fostering positive working relationships.

Essential Duties and Responsibilities

Administrative Support

* Maintain confidential personnel files with accuracy and discretion.

* Assist management in preparing confidential employment and labor relations documents, including proposed disciplinary notices.

* Order office supplies and manage inventory to support department needs.

* Perform other duties as assigned to support the culinary team.

Banquet and Retail Operations

* Print, post, and update Banquet Event Orders (BEOs) and Tapin2 documents as required.

* Create and print packaging labels for banquet and retail operations using BEOs or chef instructions.

* Attend BEO meetings in person or via Microsoft Teams to stay informed of event details.

Scheduling and Payroll

* Collaborate with the Executive Chef and Executive Sous Chefs to create weekly schedules in Microsoft Excel, ensuring accuracy and timely distribution to chefs, supervisors, and staff.

* Input schedules into MyStaff, verifying data for accuracy.

* Review the previous week s schedules every Monday by noon to ensure employee timesheets are correct.

* Generate and distribute employee overtime reports to the chef group.

Purchasing and Inventory (Birchstreet)

* Create and edit banquet and retail purchase orders (POs) in Birchstreet using chef order guides.

* Submit POs for approval after review by chefs.

* Generate POs without order guides as requested by chefs for urgent or unique needs.

Workplace Safety and Collaboration

* Maintain a clean, safe, and organized work environment, adhering to safety protocols.

* Attend in-service training and safety meetings as required.

* Foster positive working relationships with co-workers to promote a collaborative team environment.

Qualifications

* High school diploma or equivalent; associate degree or coursework in business administration or hospitality preferred.

* 1-2 years of administrative or clerical experience, preferably in a food service or hospitality environment.

* Proficiency in Microsoft Office (Excel, Word, Teams) and experience with scheduling or purchasing software (e.g., MyStaff, Birchstreet) preferred.

* Strong organizational skills with attention to detail and the ability to multitask in a fast-paced environment.

* Excellent communication skills and the ability to maintain confidentiality.

* Ability to work independently and collaboratively with a diverse team.

* Knowledge of food service operations or banquet event processes is a plus.

Physical Requirements

* Ability to sit or stand for extended periods.

* Occasional lifting of office supplies or materials up to 20 pounds.

* Ability to maintain a clean and safe work environment.

Work Environment

* Office and kitchen environment with occasional exposure to standard kitchen equipment.

* Regular interaction with culinary staff, management, and vendors.

* Flexible schedule may be required to attend meetings or support events.

Apply to Levy today!

Levy is a member of Compass Group USA

Click here to Learn More about the Compass Story (http://www.compass-usa.com/our-story/)

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Associates of Levy are offered many fantastic benefits.

+ Instapay (early access to your wages) and high interest savings both through the EVEN app

+ Associate Shopping Program

+ Health and Wellness Program

+ Discount Marketplace

+ Employee Assistance Program

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023\_WageTransparency\_Levy.pdf) for paid time off benefits information.