"Alerted.org

General Summary:

The Purchasing Specialist is responsible for the accurate and timely processing of purchasing requisitions. This role also supports broader purchasing operations which include, but not limited to, order follow-up, expediting, returns processing, and internal ticket management.

Essential Job Functions:

+ Review requisitions for purchased materials and convert requisitions into purchase orders in a timely and accurate manner.

+ Utilize vendor portals/systems to enter purchase orders and acquire pertinent information.

+ Evaluate purchases for applicable special pricing agreements to ensure orders are entered and executed at the correct pricing.

+ Solicit and evaluate supplier quotations for pricing and delivery to fulfill purchasing requirements.

+ Review vendor acknowledgments and enter relevant information into the system; identify and resolve any discrepancies promptly.

+ Proactively monitor open orders to ensure on-time delivery, working closely with suppliers to address delays and mitigate supply disruptions.

+ Respond to purchasing-related inquiries and service tickets submitted through the internal ticketing system

+ Maintain the integrity of purchasing data by updating vendor records, item master information, and pricing details

+ Collaborate with internal teams, including customer service, sales, accounting, and operations, to support purchasing workflows and resolve order-related issues.

+ Analyze cost discrepancies between purchase orders and supplier invoices; determine root causes and recommend appropriate payment action

+ Facilitate vendor returns relating to non-conforming material and standard returns.

+ Ensure all purchasing activities comply with internal controls and company policies

+ Participate in departmental projects, initiatives, and meetings that support broader purchasing and supply chain objectives.

+ Perform other related duties and special assignments as required to support departmental and organizational needs.

Supplemental Job Functions:

+ Provides and supports a positive work environment.

+ Responsible for profitability of company and attaining goals and objectives set forth by the Board of Directors.

+ Participates in corporate on-boarding and orientation programs.

+ Performs other duties as assigned or requested.

Knowledge, Skills and Abilities Required:

+ Associate's degree minimum required (will consider equivalent work experience.

+ Previous administrative support experience preferred.

+ Good PC skills (Windows Environment Preferred).

+ Strong detail orientation.

+ Solid research and resourcing skills.

+ Organizational skills required to prioritize, plan and coordinate work activities and resources in area of responsibility.

+ Interpersonal skills necessary to effectively communicate with associates, customers, business partners and management team.

+ Demonstrated teamwork approach with superiors, peers and subordinates utilizing skills in oral communication, active listening, written and oral directions and cooperating with and assisting others when needed.

Working Conditions:

+ Normal business office environment with regular (up to 100% of work time) exposure to noise, dust, office equipment and supplies.

+ Physical dexterity needed to bend, stretch, lift and reach.

+ Ability to sit or stand for extensive periods throughout the day.

+ Ability to perform basic office tasks using standard office equipment.

+ Ability to use a keyboard and computer.

This document is intended to describe the essential job functions and the knowledge, skills and abilities required.  It is not intended to be an exhaustive statement of supplemental duties, responsibilities or non-essential functions.  (Nor is it intended to reflect accommodations made under the Americans with Disabilities Act or other return-to-work programs).

Powered by JazzHR