• Executive Assistant

    Robert Half Office Team (San Diego, CA)


    Description

    Robert Half is seeking a proactive and detail-oriented Executive Assistant to support our client's senior leadership team. As the Executive Assistant, you will play a pivotal role in ensuring the smooth operation of high-level executive functions by managing schedules, communications, and administrative tasks. This is a dynamic role ideal for someone with excellent organizational skills, discretion, and the ability to maintain a high standard of professionalism in a fast-paced environment.

    Key Responsibilities

    + Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.

    + Act as a liaison between executives and internal/external stakeholders, handling correspondence and prioritizing communications.

    + Prepare, edit, and distribute executive-level presentations, reports, and meeting agendas.

    + Oversee administrative functions such as expense reporting, vendor contracts, and invoice processing.

    + Track deadlines and action items to ensure follow-up on critical priorities.

    + Assist in planning and executing events, meetings, and off-site functions for senior leadership.

    + Maintain confidentiality regarding sensitive business information and strategic plans.

    + Proactively identify and resolve issues that impact executive productivity or the broader administrative workflows.

    Requirements

    + Bachelor’s degree in business administration or a related field (preferred) or equivalent experience.

    + 3–5 years of experience supporting senior executives in a fast-paced environment.

    + Exceptional proficiency in Microsoft Office Suite and other administrative tools (e.g., Teams, Outlook, Excel, PowerPoint).

    + Strong organizational skills with the ability to multitask and work independently under tight deadlines.

    + Excellent verbal and written communication skills with a high degree of professionalism.

    + Demonstrated discretion and ability to handle highly confidential information.

    + Familiarity with additional project management tools or software is a plus (e.g., Salesforce, Monday.com).

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .