• Sr. Administrative Assistant

    Robert Half Office Team (San Diego County, CA)


    Description

    Are you a highly organized, detail-oriented professional with exceptional multitasking abilities? Our client in the construction industry is searching for a talented and proactive Senior Administrative Assistant to join their team. This pivotal role supports leadership and project teams by ensuring smooth day-to-day operations in a fast-paced, dynamic environment.

    Key Responsibilities

    + Assist senior management with scheduling meetings, preparing reports, managing calendars, and handling correspondence.

    + Organize travel arrangements, expense reports, and other executive-level tasks.

    + Coordinate office operations, including maintaining supply inventory and managing vendor relationships.

    + Draft, proofread, and format correspondence, presentations, and other business documents as needed.

    + Support construction projects by organizing schedules, tracking project progress, and facilitating communications with subcontractors and team members.

    + Assist with preparing documents related to permits, compliance, bids, and contracts.

    + Maintain accurate and up-to-date filing of project paperwork, contracts, and department records.

    + Organize and update databases and internal systems.

    + Serve as the primary point of contact for inquiries, responding to stakeholders promptly and professionally.

    + Coordinate team meetings and disseminate critical project information.

    Requirements

    Experience

    + 3+ years in an administrative assistant role, with at least 2 years supporting senior leadership.

    + Experience in the construction, manufacturing, or a related field is strongly preferred.

    + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

    + Familiarity with project management software is a plus (e.g., Procore, Asana, or similar).

    + Exceptional organizational and time management skills.

    + Strong written and verbal communication abilities.

    + Ability to prioritize tasks and work effectively under tight deadlines.

    + A bachelor’s degree in business administration or related field is preferred but not required.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .