• Administrative Coordinator

    University of Southern Mississippi (Ocean Springs, MS)


    Administrative Coordinator

     

    The University of Southern Mississippi is currently accepting applications for the position of Administrative Coordinator.

    Position Details

    Location Gulf Coast Research Laboratory

     

    703 East Beach Drive

     

    Ocean Springs, Mississippi, 39564

     

    United States

     

    Division Marine Education Center

     

    Position Type Staff

     

    Employment Status Full Time

     

    Grant Funded No

     

    Pay Grade

    N05

    Posting Close Date August 31, 2025

     

    Special Instructions to Applicants

     

    Application materials required: resume, cover letter.

    Job Summary

    This position will serve as the first point of contact for visitors. Assists with visiting group registrations, correspondence and logistics. Performs a variety of administrative duties and assists employees with office tasks.

     

    Primary Job Duties and Responsibilities

     

    + Serves as first point of contact for all matters involving MEC Programs whether through email, on the phone, or in person; and will serve as the liaison for the Marine Education email address.

    + Works with outside groups to arrange all dining, lodging and programming for MEC Programs and facilitates group logistics from initial contact to arrival.

    + Coordinates with department staff on managing all outside groups visitation to the MEC Exhibition Hall on event day.

    + Coordinates with MEC Staff for camp related needs including registration, text reminders, camp enrollment information, and is point of contact for all groups attending camps.

    + Coordinates with GCRL Auxiliary Services for all MEC program setups.

    + Facilitates the virtual component of the GCRL Science Café.

    + Performs other duties as assigned

    Minimum Qualifications

    Associate degree in business, communications or related field and two years of related experience.

     

    Knowledge, Skills, and Abilities (KSA)

     

    + Ability to analyze and prepare documents, reports, and correspondence

    + Ability to review work for accuracy

    + Ability to process and handle confidential information with discretion

    + Adept in Microsoft Office

    + Excellent written and oral communication skills

    + Ability to communicate with all groups

    + Excellent organization and time management skills

    + Resourceful and determined to provide a positive experience for others

    + Detail-oriented

    + Ability to anticipate needs

    Preferred Qualifications

    Bachelor’s degree in business, communications or related field; three years related experience and/or training in office, clerical, or administrative position; or equivalent combination of education and experience.

    About The University of Southern Mississippi

    Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

     

    Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

     

    We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

     

    As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.