• Accounts Payable Analyst

    BRIDGE Housing Corporation (San Francisco, CA)


    Reporting to the Assistant Manager, A/P, this position will be responsible for the daily processing and coordination of A/P functions for our BPMC sites. The AP/AR Specialist is responsible for several other general reporting requirements as well as daily activities.

     

    This position requires a highly detail-oriented individual with good written and oral presentation capacities, and ability to work within a team. This person thrives in an active office environment and maintains a positive approach to work challenges. This role requires onsite workdays in our San Francisco office.

    Duties and Responsibilities

    • Oversee payable records for 35+ properties.

    • Identify invoices stuck in Yardi exception queues, researching issues such as missing property codes, new vendors, GL codes, or split properties.

    • Ensure all corrections are updated in Yardi, BOT1, BOT2, and FullServ tasks.

    • Run analytical reports to monitor inconsistencies in payable records, workflows, and GL codes for marketing/lease-up properties.

    • Adapt and follow to the new environment in Yardi for #1501HUB, #1520HUB.

    • Generate financial reports to regularly monitor vendors (e.g., HD Supply, Sherwin Williams, PG&E) to ensure timely invoice approval and payment.

    • Escalate issues to AP Manager when invoices are stuck in RM/PS queue.

    • Address urgent, time-sensitive requests from Property Supervisors, Asset Managers, and DevAcct Manager, ensuring no duplicates exist in payable analytics.

    • Resolve urgent vendor issues and final disruption notices, obtaining login credentials or creating accounts for online payments as needed.

    • Set up autopay in vendors portal for routine payments and monitor them for timely processing.

    • Use Payable Analytics report to research and resolve duplicate payments, requesting and following up on vendor refunds as needed.

    • Work with management on selected vendors to consolidate individual accounts into a master account.

    • Handle various Accounts Receivable issues: deposit checks, locate the correct bank account, and clarify refund reasons.

    • Initiate wires and book transfers in Wells Fargo, BofA, US bank for BPMC and mortgage payments after confirming approvals, verifying logs, and securing backup documentation.

    • Prepare and work on monthly 1504 Analysis worksheet for BRIDGE split properties, upload the CSV file, and initiate wire transfers across three banks.

    • Process statutory payments, including annual property taxes, unsecured taxes, business license renewal fees, and other mandatory fees, ensuring all proper approvals and backup documentation are confirmed.

    Requirements

    • Word processing and spreadsheet experience needed, preferably MS Office suite • 2+ years of AP experience

    Preferred Qualifications

    • General knowledge of Yardi

    • Previous A/P experience with a large volume of payments processed each month on a computerized accounting package

    Working Conditions

    • Works in an office environment

    • Works a standard workweek

    Physical Requirements

    • Ability to remain in a stationary (standing and/or seated) position more than half the time

    • Ability to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists more than half the time

    • Ability to spend more than half the time viewing computer monitors

    • Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance