• Billing & Project Accounting Specialist

    Aston Carter (Dallas, TX)


    Description

    The Billing & Project Accounting Specialist reviews project contract documentation to ensure accuracy of project setup while following client requirements, the Project Management & Quality Guidelines, and the Revenue Decision Making Matrix. Is responsible for the accurate input of new and existing project information into the BST Project Accounting Software; prepares invoices using various software packages; interfaces with technical, administrative, and professional personnel; and analyzes information pertinent to client invoicing. Responsible for compiling the invoice packet to meet client requirements that may include timesheet and expense documentation, DBE reporting, client required forms and Project Manager progress report.

    BELOW IS THE FULL LIST OF RESPONSIBILITIES

    This individual must understand and perform at an intermediate level all the Principal Responsibilities and Essential Functions listed below.

    PRINCIPAL RESPONSIBILITIES AND ESSENTIAL FUNCTIONS

    • Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project set-up.

    • Review project set-up documents for accuracy and verifying the data shown reflects the contract terms and authorizations and complies with the Project Management & Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions.

    • Input new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.

    • Processes subconsultant invoices through BST Accounting System and releases payments.

    • Intermediate ability to produces monthly Pre-bills & Final invoice packets for clients.

    • Posts Final Invoices to Accounts Receivable and adjusts Accounts Receivable or reinstates invoices as needed.

    • Archives invoices and client contract documentation

    • Intermediate ability to analyze and research Work-in-Process and Project Analysis

    • Intermediate ability to understand and perform Project Closeout Analysis

    • Intermediate ability to provide internal and external audit liaison assistance

    Pay and Benefits

    The pay range for this position is $27.00 - $42.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully remote position.

     

    Application Deadline

     

    This position is anticipated to close on May 20, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.