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Administrative Services Supervisor (Admin Officer III)

Salary

$57,275.00 - $92,108.00 Annually

Location

Baltimore City

Job Type

Full Time

Job Number

2247-MDTA-04/25-HR

Department

Maryland Transportation Authority

Opening Date

05/06/2025

Closing Date

5/20/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

Open To All Qualified Candidates

This is a position specific recruitment. The resulting list of eligible candidates will be used to fill this Maryland Transportation Authority (MDTA) position/function only. All interested persons will need to re-apply for any future recruitment conducted of this classification .

The Maryland Transportation Authority (MDTA) owns, operates, and maintains eight major toll facilities comprised of four bridges, two tunnels, and two turnpikes across the State of Maryland. For over 50 years, the MDTA has provided Maryland's citizens and visitors with safe, secure, and convenient transportation facilities. We are committed to quality and excellence in customer service, and we rely on our organization's values, traditions, and – most importantly – our employees to achieve these goals.

Nature of Work: The Administrative Services Supervisor is responsible for overseeing all services offered by the Mailroom and Print Shop of the MDTA. Duties and responsibilities for this position include, but are not limited to, the following:

+ Oversee all print jobs and maintain accurate records;

+ Operate high-speed photocopiers and perform pre-press and post-press tasks;

+ Manage pool vehicle reservations and coordination of inspections and maintenance;

+ Coordinate with internal and external customers to ensure requests are clear and resolve discrepancies;

+ Maintain a corporate credit card, order supplies, ensure timely payment of invoices, reconcile monthly credit card statements, and prepare monthly credit card log;

+ Prepare monthly print job, UPS and USPS report;

+ Sort and distribute incoming mail, apply proper postage, coordinate and ship mail and packages; and

+ Supervise and train Administrative Services staff.

The employee in this position will report directly to the Executive Officer of the Department of Administration. The current vacancy exists in Baltimore, MD.

MDTA employees are offered a generous benefits package including a minimum of 11 paid holidays, a minimum of 27* days of leave annually (personal, vacation, and sick), access to the State Pension System, deferred compensation plans, excellent health, dental, and vision plans, and more! *May be prorated based on start date.

Qualifications

Education : Graduation from a standard high school or possession of a high school equivalency certificate.

Experience : Three years experience in administrative or professional work. **

One year of experience supervising in a print shop environment and/or experience operating printing equipment, handling print job scheduling, ensuring quality control, collaborating with customers, and overseeing inventory and supplies.

**This statement contains a SELECTIVE QUALIFICATION, which is more focused in scope than the Minimum Qualifications for this classification. Selective Qualifications are utilized when the position requires specific or additional bona fide occupational qualifications (knowledge, skills, and abilities). No substitutions are allowed for a Selective Qualification.

The ideal candidate will possess:

+ Excellent oral communication skills required to interact with external customers and with people at various levels within an organization;

+ Experience in managing a corporate credit card;

+ Ability to operate high-speed photocopiers; and

+ Ability to complete pre-press and post-press tasks.

Notes:

1. Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Your placement on an eligible list may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience on your application. This includes but is not limited to full or part-time, volunteer, military, acting capacity, or any other relevant experience to the position you are applying for.

If you have held more than one (1) position at the same employer, please list each position that you held and the length of time that you held each position.

Licenses & Certifications

Applicants must possess a Class C Driver's License valid in the State of Maryland. Applicants must list the license number and date of expiration on the application.

Additional Information

APPLICATION PROCESS:

Please apply online at https://www.governmentjobs.com/careers/mdotmd

RESUMES CANNOT BE SUBSTITUTED FOR THE ONLINE EMPLOYMENT APPLICATION. Paper applications (Form DTS-1) will not be accepted for this recruitment.

All applications must be received by 05/20/2025.

Please be advised that the State of Maryland is dedicated to a drug-free workplace, and as a result, employees are subject to the State's Substance Abuse Policy to include possible drug testing. Selected candidate(s) may be subject to background and reference checks.

The incumbent in this position may be a member of a covered bargaining unit.

For education obtained outside the U.S., at the time of application, you are required to provide proof of the equivalent American education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation(https://www.wes.org/). This must be submitted as an attachment with the application of the position in which you are applying.

The Maryland Transportation Authority is not sponsoring new employees in the application for the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, and the potential employer must assume all sponsorship fees.

WE ARE AN EQUAL-OPPORTUNITY EMPLOYER. MDTA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

MDOT has various careers for people of all experiences, backgrounds, and abilities who come together to contribute to one mission - connecting our customers to life’s opportunities. Join us in serving our Maryland residents, visitors, and businesses!

Reasonable Accommodations for persons with disabilities will be provided upon request.

Appropriate auxiliary aids and services for qualified individuals with disability will be provided upon request. Please notify in advance. MD Relay Service Number 1-800-735-2258 (TTY Number: 711). Bilingual applicants are encouraged to apply.

Issue Date: 05/06/2025

Come join the Maryland Department of Transportation Team! We offer more than just a paycheck!!!! We offer healthcare, dental, long term disability, flexible work schedules, and so much more. Read all about our fabulous benefits in detail by visiting:

https://www.mdot.maryland.gov/tso/pages/index.aspx?pageid=152

Don't miss out on a great opportunity for a challenging career along with fabulous benefits!

*Benefits are offered to all full-time, part-time permanent and contractual (partially subsidized) employees. Temporary employees do not receive benefits.

01

Do you have one (1) year of experience supervising in a print shop environment and/or experience operating printing equipment, handling print job scheduling, ensuring quality control, collaborating with customers, and overseeing inventory and supplies?

+ Yes

+ No

02

If you answered YES to the previous question, please list the experience that you have. Also, include the name of the employer, job title, dates of employment, and hours worked per week. This information must also be reflected in your application. If you DO NOT possess experience in this area, type "N/A" in the box below. Please do not list "see resume" or copy and paste information provided in the application.

Required Question

Employer

Maryland Department of Transportation

Address

See Job Posting for Specific Address to Mail an Application ------------, Maryland, ------------

Phone

See Job Posting

Website

http://www.mdot.maryland.gov

Apply

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