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Project Support Services Associate Director

Job ID

6394

Location

SLAC - Menlo Park, CA

Full-Time

Regular

SLAC Job Postings

Associate Director, Project Support Services

The Project Support Services (PSS) department provides centrally managed, field deployed services that support the planning and execution of projects at SLAC. This Associate Director leads PSS to implement strategies, management systems, and processes needed to successfully plan, monitor, control and deliver projects that consistently meet the requirements and expectations of DOE and other funding agencies. This position is principally responsible for overall data content, quality, and timeliness of PSS products, managed through a team of 35 managers, project controls analysts, cost estimators, risk managers, administrative and enterprise systems support professionals. A successful candidate has a strong background implementing project management principles, with emphasis in project controls, risk management, and cost estimating; knowledge of DOE orders including DOE Order 413.3B; and a drive for continuous process improvement. The PSS Associate Director reports to the Project Portfolio Management Office Director.

Your specific responsibilities include:

+ Overall management and total ownership of data content, quality, and timeliness of PSS department deliverables for project controls, cost estimating, risk management, administration, enterprise systems, and project document control.

+ Graded implementation of PSS department functions including Earned Value Management System (EVMS).Develop and maintain functional area procedures and validate compliance with those procedures.

+ Resource planning for the Project Management Cost and Schedule (PMCS) service center FTE and subcontractors including project controls, risk management, cost estimating, and enterprise systems, matrixing staff to scientific and infrastructure projects at SLAC.Provide career planning and active career pathways with targeted and inclusive professional development opportunities for PSS staff.

+ Interface with SLAC, governing bodies and regulators on PSS issues and requests.

+ Elevate, emphasize, and support rigorous institutional project forecasting, planning, and coordination across the SLAC portfolio of projects.

+ Perform director level and support DOE level project reviews to assess project performance to planned/approved project baselines.

+ Support the Project Management Assurance Group (PMAG) as PMAG Project Lead.

+ Other duties as assigned.

To be successful in this position you will bring:

+ A Bachelor¿s degree in a related field and 10 years of experience managing or supporting projects, including leading or supporting design and construction activities using project management principles and controls.

+ Direct DOE project experience and a thorough understanding of DOE Order 413.3B.

+ The ability to coach, mentor, and motivate project team members to take positive action and accountability for assigned work.

+ The ability to work effectively in and with diverse laboratory teams including senior managers, peers and matrixed team members.

+ Demonstrated flexibility to balance strategic thinking with attention to detail effectively managing multiple priorities and projects and adjusting as needed.

+ Strong verbal and written communication, organization skills and a financial and analytical background. Demonstrated experience developing and delivering effective presentations to diverse stakeholders and upper management

In addition, preferred requirements include:

+ Understanding of SLAC programmatic, scientific and technology efforts and priorities.

+ Experience with project software and tools such as Microsoft Project, Primavera, others.

Certifications and Licenses:

+ Project Management Institute, Project Management Professional (PMP) certification is not required but strongly preferred.

SLAC Manager Competencies:

+ Results through Others: Achieves expected results by effectively delegating and managing the work of others.

+ Aligns Priorities: Ensures planning and prioritization of resources and work efforts; ensures alignment of direct and matrix reports to support organizational goals and business plans.

+ Applies Lab Acumen: Maintains understanding of lab efforts and direction as well as current research and trends, considers technology and customer impacts, and contributes relevant, informed ideas to lab growth.

+ Navigates Complexity: Manages a multitude of information and complex circumstances to discern what is most important; demonstrates effective problem-solving, decision-making, and takes appropriate action, even in difficult situations or with conflicting data.

+ Builds Trust: Earns trust and credibility from team members, peers and stakeholders; demonstrates SLAC values of respect and integrity.

+ Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve team, department/directorate and lab goals.

+ Communication: Ensures effective information flow to various audiences; delivers clear and appropriate written and verbal communications; makes clear and impactful presentations to a variety of internal and external audiences.

+ Self-Awareness: Seeks feedback from others and takes ownership of, and actions to address what is learned; recognizes impact on others and adjusts as needed; pursues continuous learning opportunities; implements a meaningful development plan.

+ Team Effectiveness: Effectively motivates team members and fosters a diverse and collaborative team environment; leverages team members¿ strengths for overall team effectiveness; incorporates insights to improve team operations.

+ Purpose & Vision: Articulates a clear vision of expected outcomes; inspires others to execute work plans and feel a sense of purpose and ownership for the mission.

+ to foster trust, collaboration, and a positive climate to achieve common goals.

Physical Requirements and Working Conditions:

+ Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards:

+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues, DOE Site Office personnel, clients and with external organizations.

+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

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+ Job Classification: Project Management Manager 2-Facilities/Construction

+ Job Code:4407 Grade N

+ Duration: Regular Continuing

The expected pay range for this position is $197,323 - $243,441 per annum. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.