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Position Information

**Position Title** Events Management Specialist

**Posting Category** Full-Time Staff

**Starting salary range** $42,699-$55,509

Faculty Position (if applicable)

About Harford Community College

Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we’re committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website (https://www.harford.edu/about/get-to-know-harford/index.php) .

Affirmative Action and Equal Employment Opportunity Statement

Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status.

Benefits

Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, and 15 days paid of vacation leave. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!

Job Description

The purpose of this position is to provide support, organize, and coordinate a variety of campus functions and special events. This is accomplished by finding and scheduling locations for events and meetings; receiving reservation requests and submitting work orders; creating schedules; producing furniture placement diagrams; coordinating external client’s arrival to campus and provide on-site event and meeting coverage; distributing correspondence; and coordinating with contractors and various departments to achieve seamless events and meetings. Other duties include updating templates; keeping room/building attributes records up-to-date; surveying event properties; generating and distributing reports for other departments; establishing work schedules for set-up contractors; and processing public safety, ITS, facilities, and tech requests.

In addition to regular office hours, this position will flex their schedule in order to assist with evening and weekend activities.

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position

Required Education

High School Diploma/GED

Required Experience

Minimum of 1 year of experience working in an office setting and 1 year of experience assisting with event coordination.

Required Knowledge, Skills, & Abilities

+ Excellent organizational skills and close attention to detail

+ Excellent time management skills with the proven ability to meet tight deadlines and adapt quickly to changing priorities and deadlines

+ Ability to coordinate activities of several events and projects simultaneously

+ Understanding the importance of excellent customer service & communication

+ Proficiency in Microsoft Outlook, Word, and SharePoint

Preferred Qualifications

+ Experience utilizing various Microsoft 365 applications

+ Experience with Visio is a plus

+ Experience with Ad Astra is a plus

**Hours per Week** 40 - 100%

General Weekly Work Schedule

In addition to regular office hours, this position works evenings and weekends based on the event schedule.

Posting Detail Information

**Posting Number** 2025-036FSFA

**Number of Vacancies** 1

Open Date

**Close Date** 05/27/2025

**Open Until Filled** No

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. *Are you currently a resident of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia, OR are you willing to relocate?

2. Yes

3. No

4. *Will you require sponsorship to work in the United States from Harford Community College?

5. No, I will not require sponsorship from Harford Community College

6. Yes, I will require sponsorship from Harford Community College

7. *Do you have a minimum of 1 year of experience working in an office setting?

8. Yes

9. No

10. *Do you have a minimum of 1 year of experience assisting with event coordination?

11. Yes

12. No

Documents Needed to Apply

Required Documents

1. Resume

2. Cover Letter

Optional Documents

1. Transcript

401 Thomas Run Road

Bel Air, Maryland 21015

443-412-2310 | [email protected]

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