"Alerted.org

Working Title: Records Coordinator

Job Class: Management Analyst 2

Agency: Human Services Dept

+ **Job ID** : 86092

+ **Location** : Vadnais Heights

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 05/07/2025

+ **Closing Date** : 05/13/2025

+ **Hiring Agency/Seniority Unit** : Human Services Dept / DHS MAPE State Operated Svcs

+ **Division/Unit** : DCT Support Services / DCT GCO Operations Legal Serv

+ **Work Shift/Work Hours** : Day Shift / 8:00am - 4:30pm

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $25.29 - $36.71 / hourly; $52,805 - $76,650 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 214 - MN Assoc of Professional Empl/MAPE

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Direct Care and Treatment (DCT) is seeking an individual to join the DCT Data Privacy Office for an exciting and rewarding opportunity as a Records Coordinator! As the Records Coordinator, you will provide administrative support to attorneys with a focus on operational efficiency and alignment with strategic goals. This role is critical in ensuring compliance with records management practices, streamlining workflows, and assists with data requests, rulemaking, and litigation coordination.

Primary responsibilities:

+ Oversee workflow management and reporting system management to enhance operational efficiency and ensure compliance with state and federal regulations.

+ Provide operational oversight and support for DCT’s public data request and e-discovery process.

+ Assist in managing the rulemaking budget, consulting on legal opinions, and ensuring adherence to documentation standards and public participation requirements throughout the rulemaking process

+ Assist with project assignments related to internal compliance and records management practices

+ Provide operational support for Executive Board meetings, executive tasks, compliance, and Open Meeting Law, as applicable

Please note: This position has a flexible work arrangement that may allow for a mixture of working in our office and Telework (https://mn.gov/mmb-stat/policies/1422-telework-2025.pdf) ; however, this may change in the future with notice.

Minimum Qualifications

_To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates each job's beginning and ending month and year._

One (1) year of experience providing records and data management functions for an organization, which demonstrates the following:

+ Developing, overseeing, and facilitating work groups and teams that create and implement action plans.

+ Collaborating with multiple stakeholders to implement changes and improvements using strategic planning, change management, continuous improvement principles, and project management skills.

+ This position requires a strong understanding of state and federal laws and rules as they pertain to data practices. The candidate must also be familiar with the formal principles of government records management, including the nature of government records and the rules associated with their lifecycles, as outlined in document schedules.

+ Creating and delivering various technical assistance tools, resources, and training. The ability to generate precise, high-quality, and timely tools, training, technical assistance, and policy and procedure documents.

+ A high level of people skills and the ability to communicate in a highly professional manner, both orally and in writing

+ Experience working in electronic records management and understanding information management practices

+ Microsoft Windows and Microsoft Office, including Word, PowerPoint, Excel, Outlook, and SharePoint.

Preferred Qualifications

+ Proven experience leading and managing complex projects related to records management systems, retention schedules, legal holds, or data privacy compliance.

+ Certified Records Manager, Certified Records Analyst, Information Privacy Professional, or Paralegal certificate.

+ Strong understanding of. Public records laws (e.g., Minnesota Government Data Practices Act, FOIA, HIPAA) and their integration with records management practices.

+ Proven ability to manage cross-functional teams and work with legal counsel, IT staff, and other internal stakeholders to ensure the success of records management and compliance projects.

+ Familiarity with data security protocols for sensitive information and compliance with privacy laws.

+ Ability to work across departments and with external stakeholders to ensure successful project completion and compliance with legal and regulatory requirements.

+ Ability to proactively address and resolve challenges in records management projects, including legal compliance, e-discovery, and public records requests.

+ High precision when reviewing and managing documents, ensuring compliance with retention schedules, privacy laws, and legal obligations.

+ Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have various experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.