"Alerted.org

Board Secretary/Assistant School Business Official JobID: 496

+ Position Type:

Support Staff/ Board Secretary/Assistant School Business Official

+ Date Posted:

5/7/2025

+ Location:

Business Office

NORTH POLK COMMUNITY SCHOOL DISTRICT

Alleman, Iowa 50007

Job Title: Board Secretary/Assistant School Business Official

Reports To: Director of Business Affairs

Supervises: None

Evaluation: Director of Business Affairs

FLSA Status: _____ Exempt X Non-Exempt

Status: X Full Time _____ Part Time

X Hourly _____ Salary

Range: $25.00-$30.00 dependent upon qualifications

Basic Role: To provide administrative support to the District Administration and Board of Education to efficiently and accurately operate the business of the district and its accounting records in a transparent manner.

Specifications/Qualifications:

+ Associates degree in business, finance, or accounting with an emphasis in accounting.

+ Strong problem solving skills

+ Strong interpersonal, and communication skills

+ Strong organizational and time management skills

+ Attentive to detail and maintaining a high level of accuracy

Essential Functions:

+ Attendance at work, all school board meetings and board committee meetings

+ Ability to take and follow instructions

+ Proficiency with Microsoft Office and Google Suite

+ Ability to work in a collaborative environment

+ Ability to work independently and as a member of a team

+ Maintain confidentiality in the school operation

+ Adhere to applicable state and federal laws, rules and regulations, board policies, etc.

Performance Responsibilities:

School Board Secretary & Administrative Support

+ Attends and records the proceedings of regularly scheduled school board meetings, special sessions, work sessions, committee meetings, district team meetings, and SIAC (school improvement advisory council meetings).

+ Assists the Superintendent and board leadership in compiling, processing, and distributing notices, agendas, packets, and supplementary materials for Board of Education meetings

+ Accurately maintains records, publication of records, and files regarding board meetings and related proceedings

+ Facilitates and monitors Board policy development, review, and updates

+ Assists the Superintendent and Business Manager with the filing of Federal and State reports

+ During Board of Education election years, assists with public notices and be available to accept candidates' nomination paperwork for the upcoming election

+ Abides by confidentiality agreements as the Board of Education’s recording secretary

+ Prepares the Board Room for school board meetings, special sessions, work sessions

+ Assists the District Office Administration in the operation of the district office

+ Enters requisitions for purchasing

+ Oversees requests to use/scheduling of District Office Conference Room

+ Ensures the proper operation of office equipment by scheduling routine preventative maintenance and calling for repairs when necessary

+ Maintains supply inventory by periodically checking inventory levels, anticipating supply needs, and placing and receiving orders as necessary

+ Help with data collection and analysis

+ Perform other duties and responsibilities as assigned

Assistant School Business Official

+ Enter receipts into accounting software and reconcile to source documents

+ Balance or assist with balancing monthly ledger accounts

+ Process grant, nutrition, non-public transportation, rebate and fuel tax claims

+ Monitor incoming invoices

+ Assist with monthly financial reports and fiscal year end reporting

+ Assist with line item budget input and reports

+ Maintain and organize digital records

+ Collaborate with other District staff to develop, implement, and/or update standard operating procedures

+ Organizes and completes short-term and long-term projects as assigned

+ Participates in meetings, in-service training, and workshops for the purpose of conveying and/or gathering information required to perform job functions

+ Maintains security by following established internal control procedures

Physical Requirements:

+ This is a largely sedentary role; however, some filing and heavy lifting (25-50lbs) is required. This would require the ability to lift boxes and files, open filing cabinets, and bend or stand as necessary.

Working Conditions:

+ This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This role works outside of normal work hours due to expected attendance at board meetings.

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.

Any employee not covered by a negotiated contract agreement is an “at-will” employee. Either the school district or the employee can terminate the employment relationship at will, with or without cause, so long as there is no violation of applicable federal or state law. The school district can define the number of days notice required of a terminating employee.

A signed copy of this job description should be placed in the employee’s personnel file.EOE