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Description We are looking for an Administrative Coordinator to join our team in Boca Raton, Florida. This Contract-to-Permanent position offers an exciting opportunity to support high-level executives with day-to-day administrative tasks while contributing to the success of a dynamic advertising organization. The ideal candidate will be organized, forward-thinking, and capable of managing multiple priorities with confidence and attention to detail.

Responsibilities:

• Provide comprehensive administrative support to executive leadership, including the CEO and President.

• Manage complex calendars, schedule meetings, and coordinate domestic travel arrangements, including private flights.

• Serve as a reliable point of contact to represent the executives in communications and interactions with internal and external stakeholders.

• Assist with budget tracking and financial processes using tools like ADP and Concur.

• Handle inbound calls and correspondence with a courteous and detail-oriented demeanor.

• Ensure smooth coordination of daily operations by anticipating needs and proactively addressing challenges.

• Maintain and organize records, documents, and CRM systems to support efficient workflow.

• Collaborate on projects related to advertising campaigns, including tasks such as managing banner ads and presentations.

• Utilize technology platforms, including Cisco Webex Meetings, to support remote communications and virtual events.

• Embrace opportunities for growth by learning new tools and processes as needed. Requirements • Minimum of 1-3 years of experience in an administrative or executive assistant role, with up to 5 years preferred.

• Proficiency in managing calendars, scheduling travel, and using relevant software tools such as ADP and Concur.

• Strong communication skills, both verbal and written, with an ability to represent executives professionally.

• Tech-savvy with experience using CRM systems and platforms like Cisco Webex Meetings.

• Excellent organizational skills, with the ability to handle multiple priorities and anticipate needs.

• Ability to think critically and independently, offering solutions and improvements proactively.

• A flexible and adaptable mindset, eager to learn and grow within the role.

• Competence in managing sensitive information with discretion and confidentiality. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .