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AIP is looking for an Administrative Assistant IV to work in Miami, FL. To join our team of outstanding professionals, apply today!

Responsibilities

+ Maintain all personnel files through the weekly filing and logging of all pertinent information and ensure compliance with HR laws and regulations.

+ Support full-cycle recruitment: interview coordination, pre-employment steps and onboarding.

+ Knowledge of benefits administration, benefit and employment law, FMLA, ADA, workers compensation law.

+ Support onboarding and orientation to ensure a smooth and engaging new hire experience.

+ Support employee relations, documentation, and policy updates as needed.

+ Accurately track and maintain all employee FMLA (Family and Medical Leave Act) records, reflecting new cases, extension or changes.

+ Ensure timely compliance with FMLA regulations and company leave policies.

+ Log and track all employee callouts, disciplinary incidents, and policy violations.

+ Support candidates through the process of acquiring federal government Public Trust.

+ Maintains comprehensive knowledge of applicable laws/regulations.

+ Maintains confidentiality in performing job responsibilities.

+ Complete employment verification.

+ Assist with general employment inquiries giving assistance as needed to provide quality customer service.

+ Support employee engagement and retention initiatives.

Competencies:

+ Strong understanding of HR principles, practices, and regulations.

+ Excellent communication and interpersonal skills, with the ability to interact effectively with employees and managers.

+ Proven ability to maintain confidentiality and handle sensitive information with discretion.

+ Possesses a natural curiosity on how systems integrate, and how they can be optimized to enable the candidate experience.

+ Detail-oriented with strong organizational and time management skills.

+ Strong proficiency in HRIS systems and Microsoft Office applications (Word, Excel, PowerPoint).

Qualifications

+ US citizen or a person lawfully admitted into the United States for permanent residence and have resided in the U.S. for the last five years.

+ Minimum of 2-year experience office administration and/or customer service.

+ Pass a criminal background and consumer credit check.

+ Obtain and maintain a DHS/ICE government clearance.

+ Pass all pre-employment and random drug tests.

+ At least 21 years of age.

+ Possess a valid state driver's license.

+ The incumbent must be trustworthy.

+ Must have intermediate excel experience.

+ Must have excellent communication skills and writing.

+ Maintain confidentiality.

+ Possess a high degree of integrity, accountability.

+ Demonstrate an ability to work with a diverse population of people, including people of different cultures, with different values and lifestyles, with a cross-cultural perspective.

+ Maintain current/physical residence in the continental United States.

Job ID

2025-17135

Work Type

On-Site

Company Description

Work Where it Matters

Akima Infrastructure Protection (AIP), an Akima company, is not just another federal management operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AIP, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

**For our shareholders** , AIP provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

**For our government customers** , AIP delivers the trained personnel, equipment, and processes to safeguard federal assets and provides protective services and detention management operations for critical mission requirements.

**As an AIP employee** , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at [email protected] or 571-353-7053 (information about job applications status is not available at this contact information).