• Facilities Administrative Assistant

    Stockman Bank of Montana (Miles City, MT)


    Position General Responsibilities:

    This position provides administrative support to the Facilities & Security/Safety Officer, Building’s and Maintenance department, Security department, and employees of Stockman Financial.

    Employees Supervised:

    None.

     

    Education, Experience and Certification Requirements

     

    Note: Only minimum responsibilities are listed. Other responsibilities may be required as requested by management.

    Basic Qualifications:

    + High School diploma or equivalency.

    + Strong commitment to providing exceptional customer service.

    + Strong communication and organizational skills.

    + Must be able to work independently and to prioritize multiple tasks.

    + Good interpersonal/team skills with ability to develop effective working relationships.

    + Previous personal/computer experience.

    Preferred:

    + Strong knowledge of banking and maintenance terminology.

    + Experience with Microsoft Word, Excel, Outlook, etc.

     

    Position Specific Responsibilities, Duties and Competencies

    Administrative Support Functions:

    + Prepare correspondence, memos, documents and reports utilizing Word, Excel spreadsheets and databases.

    + Photocopy and fax documents as needed.

    + Put together manuals, materials for meetings, etc.

    + Schedule appointments and meetings.

    + Manage travel accommodations.

    + Handle confidential and non-routine information.

    + Maintain filing of key documents.

    + Responsible for the fax machine, including distribution of incoming info, assistance in sending and operation of equipment.

    + Answer phones and take messages or field questions as possible.

    + Manage the supplies and requisition system as necessary.

    + Maintenance and distribution of certain departmental and company periodicals.

    + Inventory tracking and reporting.

    + Other miscellaneous support as deemed necessary.

    Research and Reports:

    + Research and look-up items and documents as requested.

    + Perform special projects that may involve preparation of financial and statistical tables, preparation of reports, applications and associated exhibits.

     

    For full description, which includes physical mental demands please see attachment.