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Operations Administrative Assistant

Job Description

The Operations Administrative Assistant serves as a key resource, providing administrative support to multiple operations front line supervisors. This role is based at operational facilities, focusing on maintenance and people management activities.

Responsibilities

+ Enter work order information into SAP and manage emergency work order entries.

+ Oversee the maintenance work order lifecycle and coordinate ordered parts for maintenance activities.

+ Organize maintenance work assignments and submit changes to update job plans.

+ Document and enter safety documents and standard operating procedures.

+ Support Kronos auditing and attendance management by identifying and correcting missing punches, notifying supervisors of attendance issues, and entering vacation/leave time.

+ Manage non-confidential employee records in Workday, including union dues, orientation, training records, qualifications, and seniority.

+ Handle job requisition management and job change/transfer entries in Workday.

+ Enter and modify schedules and work rules in Kronos.

+ Manage service awards by validating eligibility and distributing awards.

+ Support new hire onboarding for IT, personal protective equipment, and orientation.

+ Complete and manage access, IT, and cell phone requests.

Qualifications:

+ 1-3 years of administrative experience.

+ Knowledge of maintenance and planning work.

+ Experience in an industrial environment.

+ Intermediate skills in Microsoft Office, SAP, Kronos, and Workday.

Work Environment

The work schedule is Monday to Friday, during normal business hours, typically from 7 AM to 4 PM or 8 AM to 5 PM. The initial contract duration is 6 months, with the possibility of extension or permanent placement.

Pay and Benefits

The pay range for this position is $24.14 - $24.14/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fort Meade,FL.

Application Deadline

This position is anticipated to close on May 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.