• Associate Director

    Texas Tech University Health Sciences Center - El Paso (El Paso, TX)


    41033BR

    Extended Job Title:

    Associate Director

    Org Level 1:

    Texas Tech Unv Hlth Sci Ctr El Paso

    Position Description:

    Performs administrative duties in the management and coordination of a large specialized project and program. Under

     

    general supervision, performs varied and complex administrative duties requiring independent judgment and the application of established policies and procedures. May provide supervision and direction to clerical, para-professional or professional staff members.

    Requisition ID:

    41033BR

    Travel Required:

    Up to 25%

    Major/Essential Functions:

    + Responsible for managing the financial record keeping, reporting, and other accounting functions on behalf of the FGSBS

    + Responsible for accounting processes, such as, purchases, contracts, submitting monthly expense reports, and ensuring invoices get processed in a timely manner

    + Responsible for Banner Student data entry and maintenance reflecting the life cycle of a student

    + Responsible for scheduling, coordinating, and confirming applicant interviews for all vacant positions as needed

    + Responsible for creating databases and analyzing student/intern records. Collects data and submits reports to other organizations

    + Responsible for ensuring student admission, class registration, and degree completion

    + Responsible for creating and analyzing assessment tools that help the school achieve its program objectives; for example, Qualtrics

    + Responsible for organizing the graduate council meetings. Responsible for collecting, transcribing, and editing meeting minutes

    + Assists leadership in formulating and implementing policies and procedures

    + Leads the preparation of documents required by the institutional Office of Finance and Administration on behalf of the FGSBS

    + Assist leadership in the recruitment of faculty and staff

    + Ensures departmental compliance with institutional safety requirements. Serves as the unit safety officer

    + Adhere to all TTUHSCEP policies, procedures and processes

    + Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork)

    + Actively promote and encourage staff across the institution

    + Perform all other duties as assigned

     

    Grant Funded?:

     

    No

    Minimum Hire Rate:

    Compensation is commensurate upon the qualifications

    Pay Basis:

    Monthly

    Work Location:

    El Paso

    Preferred Qualifications:

    + Previous experience working at an institution of higher education institution is preferred.

    + Experience managing sensitive information is preferred.

    + Knowledgeable of Finance and Administrative regulations is preferred.

    Campus:

    HSC - El Paso

    Department:

    L Frederick Francis GSBS Elp

    Required Attachments:

    Cover Letter, Resume / CV, Transcript

    Job Type:

    Full Time

    Pay Statement:

    Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website (https://app4.ttuhsc.edu/payplan/) .

    Job Group:

    First line Managers

    Shift:

    Day

    EEO Statement:

    All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

    Required Qualifications:

    + Bachelor's degree in the area of specialization or closely related field

    + Four years of related administrative and technical experience

    + Additional job related education may be substituted for the required experience on a year-for-year basis

     

    Does this position work in a research laboratory?:

     

    No

    Jeanne Clery Act:

    The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx