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Office Management Specialist

Washington, DC, USA

Req #339

Wednesday, April 30, 2025

**Koniag Emerging Technologies (KET),** a Koniag Government Services company, is seeking an Office Management Specialist to support **KET** and our government customer in the Metro DC area. _This position is for a Future New Business Opportunity._

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Koniag Emerging Technologies, LLC is seeking a highly organized and proactive Office Management Specialist to provide comprehensive administrative support to individual program offices and office directors. This role requires a bachelor’s degree from an accredited institution, proficiency in Microsoft Office Suite, excellent communication skills, and a strong understanding of office operations and procedures.

The Office Management Specialist must be a self-motivated team player with a positive attitude, committed to ensuring excellence in office operations and administrative functions. Let me know if you need any additional details for this role.

Essential Functions, Responsibilities & Duties may include, but are not limited to:

The Office Management Specialist will be responsible for the following tasks:

+ Provide general support to individual program offices and office directors, ensuring smooth and efficient operations.

+ Maintain and keep office calendars up-to-date, making logistical arrangements for meetings and coordinating visitor clearances and escorts.

+ Manage incoming and outgoing telephone calls, directing inquiries to appropriate staff members.

+ Complete time and attendance requirements accurately and in a timely manner.

+ Initiate procurement requests for the office, ensuring adequate supplies and resources are available.

+ Make travel arrangements for staff members and maintain travel logs while staff is on travel.

+ Assist in preparing correspondence, including proofreading and formatting documents as needed.

+ Conduct daily mail runs to the front office, ensuring prompt and efficient distribution of mail and packages.

+ Monitor and ensure adequate supplies are available for the office, and aid in requesting new supplies when needed.

+ Make necessary arrangements for incoming INL staff, including securing IT log-on credentials, handling safe combinations, preparing door signs, distributing supplies, and other preparations.

+ Follow up with other INL offices on BPA calls related to office repairs, new equipment requests, movement of phones or computers, or other tasks as required.

+ Other duties as assigned

Requirements:

Education:

+ Bachelor's degree from an accredited institution.

Work Experience, Knowledge, Skills & Abilities:

+ For a position in the U.S., must be a U.S. Citizen or legal U.S. resident; for a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable.

+ Knowledge of and demonstrated experience using Microsoft Office Suite.

+ Knowledge of and skill in the correct usage of English grammar, spelling, punctuation, capitalization, and style.

+ Demonstrated experience in using the telephone and voicemail systems.

Desired Skills and Competencies:

+ Minimum 3-5 years of progressive office/facilities coordination experience

+ Exceptional written and verbal communication abilities

+ Proficiency in Microsoft Office Suite and office productivity software

+ Outstanding organization skills and ability to multi-task in a fast-paced setting

+ Excellent customer service skills with diplomacy working across diverse teams

+ Knowledge of office management procedures, record keeping and data entry

+ Quick learner with ability to follow detailed instructions without close supervision

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at [email protected] or by calling 703-488-9377 to request accommodation.

_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _www.koniag-gs.com_ _._

_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_

Other details

+ Job Family Proposal Positions

+ Pay Type Salary

+ Washington, DC, USA

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