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Working Title: Office Manager

Job Class: Office and Administrative Specialist, Senior

Agency: Minnesota Department of Agriculture

+ **Job ID** : 86036

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : This vacancy is open to bidders and to all qualified job seekers. Bidders will be considered through 05/13/2025.

+ **Date Posted** : 05/07/2025

+ **Closing Date** : 05/16/2025

+ **Hiring Agency/Seniority Unit** : Minnesota Department of Agriculture

+ **Division/Unit** : Finance & Budget Division / Rural Finance Authority Unit

+ **Work Shift/Work Hours** : Day Shift / 7:30am - 4:00pm

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - AFSCME Clerical

+ **Work Area** : Rural Finance Authority Unit

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position administers a variety of Agricultural Finance programs, including the Rural Finance Authority (RFA) loan programs and other loan and assistance programs. This position serves the needs of the Rural Finance Authority clientele and Agricultural Finance and Budget section staff and clientele through coordination and implementation of essential administrative services required for timely and efficient completion of section responsibilities.

Responsibilities include:

+ Processing RFA loan applications and setting up lender applications.

+ Administering the Aggie Bond Loan Programs.

+ Overseeing access and loan retention databases.

+ Composing and typing letters, memoranda, meeting agendas, reports, mail lists and other documents in order to maintain communication between department officials, applicants, lenders, financial entities, the RFA Board, legislators and the general public.

+ Acting as the buyer for the Agricultural Financial section.

This position is located in St. Paul and may have the ability to telework parttime.

Minimum Qualifications

_To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held._

Typing and data entry skills sufficient to enter text and numbers into spreadsheets, computer systems and applications. Typing skills of net 45 WPM (Words Per Minute) or better measured on a 3 or more minute typing test. Individuals invited for interview will be required to provide typing test results.

Experience providing prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.

Strong written and oral communication skills sufficient to explain policies, procedures, and statues as they pertain to loan products to lawyers, bankers, farmers and ag business management instructors clearly, effectively, and in a positive manner.

Strong organizational skills sufficient to prioritize workload, work independently, and meet statutory and Legislative Audit requirements as related to this position.

Must have sufficient computer skills to generate needed forms, applications, correspondence, reports and informational materials, and to update spreadsheets and databases for the purposes of maintaining account information.

The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment.

Preferred Qualifications

Clear understanding of the legal forms needed and procedures to originate, close and secure loans for agricultural land and depreciable assets.

A general knowledge of farming is helpful when talking with agricultural clientele.

Basic Access Database programming knowledge.

Experience working with The Statewide Integrated Financial Tools (SWIFT).

CERTIFICATION: Authority for Local Purchase (ALP) Certified at the $25,000 level

Ability to focus and work well under pressure sufficient to complete the diverse responsibilities and interruptions within required time constraints.

Additional Requirements

The Minnesota Department of Agriculture will not sponsor applicants for work visas, including STEM OPT extensions. All applicants must be legally authorized to work in the US.

A job offer will be contingent upon successfully passing a background check. It is the policy of the Minnesota Department of Agriculture, as part of its hiring procedures, to conduct background checks on the finalist(s) for positions within the agency. The background check may consist of the following components:

+ SEMA4 Records Check (applies to current and former state employees only)

+ Employment Reference Check

+ Conflict of Interest Review

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.