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Working Title:

Liberal Arts & Academic Foundations Administrative Assistant

Institution:

North Hennepin Community College

Classification Title:

Office & Admin Specialist Sr

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Brooklyn Park

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$21.90 - $31.21

Job Description

This position exists to provide high-level administrative support to academic departments and provide support to the Dean and the faculty in these departments. This position is responsible for managing complex administrative activities including engaging with our faculty workload and curriculum management systems, assisting faculty and dean with accounting and finance as well as contract development, creating forms for various types of faculty assignments, providing information and assistance to department(s) students, and serves as the supervisor for student workers. Beyond tasks and goals, this position is a central part to creating a healthy thriving division through professional communication, empathy, and inclusion.

Salary Range:

21.90 - 31.21 Hourly

Minimum Qualifications

+ Knowledge of the structure and purpose of policies and procedures sufficient to develop and use them in a public academic environment

+ English sufficient to speak, read, understand, and respond to written and spoken communication with customers; and to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction.

+ Skill in using business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents

+ Ability to develop, modify, evaluate/improve, interpret, and explain administrative and department policies, practices and procedures

+ Skill in customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.

+ Skill in word processing sufficient to use software such as Microsoft Office to create, format, edit, print, and save a variety of documents, including letters, spreadsheets, and tables using special math symbols.

+ Skill in math (arithmetic) sufficient to add, subtract, multiply, and divide whole numbers, fractions, and decimals; calculate percentages, and use simple formulas.

+ Knowledge of accounting systems sufficient to query and compile records and reports, and assist with preparing and maintaining spending plans, financial status reports, and budget requests

+ Ability to enter, compile, retrieve, research, and analyze information from databases and spreadsheet software such as Microsoft Excel

Preferred Qualification

+ Three (3) years' experience as an administrative assistant in an academic setting

+ Ability to establish and maintain effective working relationships with administration and faculty with the ability to work effectively and efficiently without supervision and direction

+ Ability to establish and maintain complex record systems based on substantial program knowledge

+ Ability to multi-task in a fast paced, high volume environment

+ Demonstrated high skill level in the principles and practices of project management

+ Proficiency with advanced features of Microsoft Office Suite (Word, PowerPoint, Access and Excel)

+ Proficiency with desktop publishing software

+ Meeting and event planning experience

+ Experience working in student affairs

Work Shift (Hours / Days of work)

Monday - Friday

8:00 am to 4:30 pm

Telework (Yes)

Depending on the needs of the department

About

Why Choose NHCC?

Choose to work at North Hennepin Community College (NHCC) and you will be joining a vibrant, and diverse professional community who believe in the power of education to change lives. NHCC welcomes their students and values their employees.

About the College:

NHCC has a rich tradition of excellence in teaching and learning. Founded in 1966, the college is a respected, thriving comprehensive community college with a strong history of liberal arts education and career programs. NHCC is one of the largest and most diverse community colleges in the state of Minnesota. NHCC is a member of Minnesota State which is the fourth-largest system of state colleges and universities in the United States and the largest in the state with 26 colleges, 7 universities and 54 campuses. Offering more than 70 academic programs to over 7,000 students NHCC prepares students to transfer or for immediate entry into the workforce. The thriving campus is also home to a wide variety of student clubs and organizations supporting a largely part-time student body with co-curricular and recreational activities.

Join our NHCC community and help us create opportunities for students to reach their academic goals, succeed in their chosen professions, and make a difference in the world.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

06-02-2025

Position End Date:

Open Date:

05-06-2025

Close Date:

05-13-2025

Posting Contact Name:

Michelle Lynn Kiffmeyer

Posting Contact Email:

[email protected]