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Description

We are looking for a detail-oriented Administrative Assistant to join our team in Long Beach, California. In this long-term contract position, you will play a vital role in supporting daily operations and ensuring organizational efficiency. This role requires excellent communication, organizational, and multitasking skills to handle a variety of administrative tasks.

Responsibilities:

• Manage and organize important documents, ensuring deadlines for filing are consistently met.

• Provide support in tax-related tasks, including data collection, tax calculations, and identifying potential savings or credits.

• Relay messages effectively to staff and handle routine clerical duties with precision.

• Coordinate schedules, appointments, and meetings to optimize team workflows.

• Perform data entry tasks with accuracy and maintain updated records.

• Respond to inbound calls and emails professionally, providing excellent customer service.

• Collaborate with team members to ensure smooth execution of administrative processes.

• Utilize Microsoft Office applications such as Excel, Outlook, PowerPoint, and Word to complete assignments.

• Maintain an organized filing system to streamline access to important information.

• Assist with various tasks as needed to support overall team operations.

Key Responsibilities: • Schedule appointments and maintain calendars for the CPA team (software: Outlook, Zoom and Teams) • Oversee tax return processing within our workflow management and status tracking system (Canopy) • Prepare and organize documents for client meetings and tax filings • Assist with data entry and maintain accurate client records in our accounting software (GoSystem and QuickBooks) • Handle incoming and outgoing correspondence, including emails and mail • Support the team with administrative tasks, such as filing, copying, and scanning documents

Requirements • Proven experience in administrative or clerical roles.

• Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word.

• Strong communication skills for handling inbound and outbound calls, emails, and coordinating with staff.

• Exceptional organizational abilities to manage appointments and schedules effectively.

• Attention to detail for accurate data entry and document management.

• Ability to work collaboratively as part of a team.

• Customer service experience to address inquiries and provide support.

• Familiarity with managing filing systems and maintaining accurate records. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .