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Description

We are looking for a detail-oriented and experienced Accounts Payable Specialist to join our team in Princeton, NJ. This is a contract-to-hire position, offering an exciting opportunity to showcase your expertise in managing accounts payable, financial transactions, vendor relations, and account reconciliations. The ideal candidate will bring a strong background in accounting and a passion for maintaining accuracy and efficiency in all aspects of accounts payable operations.

Responsibilities:

• Review and verify vendor information, general ledger accounts, purchase orders, and project codes to ensure accurate invoice entry.

• Process expense reimbursements by confirming vendor details, supporting documentation, and compliance with reimbursement policies.

• Conduct weekly processing of invoices and reimbursements, ensuring accuracy through system-generated reports and data verification.

• Address inquiries related to payments, disputes, and discrepancies, collaborating with vendors and employees to resolve issues promptly.

• Record journal entries for monthly invoices, prepaid expenses, and other recurring transactions.

• Maintain and update vendor records, including W-9 forms, tax identification numbers, and onboarding information.

• Reconcile vendor accounts by reviewing monthly statements, addressing outstanding checks, and resolving past-due invoices.

• Prepare and manage documentation for accounts payable functions in accordance with organizational policies and retention standards.

• Balance the accounts payable subsidiary ledger with the general ledger and ensure accuracy in all financial records.

• Compile and verify year-end vendor data for 1099 forms and assist with audit preparations, including account analyses and tax-related documentation.

Requirements

• Bachelor’s degree in Accounting, Business, or a related field, with a minimum of five years of experience in accounts payable or procurement.

• Proficiency in Microsoft Office applications; experience ERP systems is a plus.

• Strong written and verbal communication skills to interact professionally with internal and external stakeholders.

• Exceptional attention to detail and the ability to adhere to organizational policies and procedures.

• Proven ability to work collaboratively in a team-oriented environment.

• Knowledge of general ledger systems, vendor management, and accounts payable processes.

• Familiarity with preparing financial reports and analyzing account data.

• Commitment to maintaining confidentiality and safeguarding organizational information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .