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Description

We are offering a Direct Hire/Permanent Executive Assistant in Dallas, Texas. This position involves providing high-level administrative support to multiple professionals in a dynamic and fast-paced environment. The ideal candidate will excel at managing complex schedules, organizing events, and handling detailed tasks with efficiency and professionalism.

Responsibilities:

• Provide comprehensive administrative support, including managing schedules, organizing travel arrangements, and preparing itineraries for transaction professionals.

• Coordinate and prioritize meetings, ensuring business needs are met and commitments are managed effectively.

• Act as a liaison between team members, clients, and vendors to facilitate seamless communication and collaboration.

• Prepare and submit expense reports, track expenses, and manage client gifts and entertainment in line with company policies.

• Assist with creating, editing, and formatting presentations and documents using PowerPoint, Word, and Excel.

• Lead the planning and execution of small local events, such as closing dinners and happy hours, while supporting larger team events as needed.

• Maintain a proactive approach to problem-solving, ensuring all deliverables are completed accurately and on time.

• Provide occasional back-up support to other executive assistants and collaborate with administrative teams across multiple offices.

• Monitor upcoming commitments and responsibilities for transaction professionals, offering timely follow-up and support.

• Manage personal tasks for executives, such as booking personal travel or running errands, as required.

Requirements

• Bachelor’s degree preferred, with at least 5 years of experience supporting senior-level executives in a corporate environment.

• Exceptional organizational skills with the ability to manage multiple tasks and priorities efficiently.

• Strong interpersonal skills and the ability to build effective relationships within the team and organization.

• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint, as well as familiarity with CRM tools and Zoom.

• Demonstrated ability to exercise discretion and maintain confidentiality, with a high level of emotional maturity.

• Proven experience in coordinating complex calendars, managing expenses, and arranging travel for multiple professionals.

• Tech-savvy, with expertise in systems such as Concur, Cisco Webex Meetings, and Kronos Timekeeping.

• Ability to thrive in a fast-paced environment, meeting deadlines while delivering high-quality results.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .