• Payroll Accountant

    Robert Half Finance & Accounting (Charlotte, NC)


    Description

    Summary:

    Responsible for processing the Agency’s payroll, maintaining payroll records, and reviewing payroll-related tax documentation to ensure accuracy and compliance.

    Responsibilities

    + Collects, verifies, and compiles payroll data, including hours worked, tax withholdings, insurance premiums, and other deductions, using the time and labor system.

    + Calculates total payable hours, wages, and applicable deductions; enters data into the payroll system and updates payroll records accordingly.

    + Reviews and audits calculated wages, identifies and corrects discrepancies, and ensures timely issuance of paychecks.

    + Processes and records changes in employee compensation, such as new exemptions, salary adjustments, and insurance updates in the master payroll system.

    + Prepares and submits regular reports on earnings, tax withholdings, and deductions for internal management and external regulatory agencies.

    + Reviews payroll tax reports (including 941s) and reconciles year-end forms such as W-2s with payroll data.

    + Maintains accurate records of leave balances and non-taxable wages, ensuring consistency between payroll reports and accounting records.

    + Audits deductions and ensures accuracy for both weekly and biweekly pay periods.

    + Validates pre-tax deductions against gross taxable wages and withheld taxes; ensures payments to administrators are accurate and timely.

    + Responds to inquiries from third-party payroll processors regarding retirement plans and provides required termination and wage verification reports.

    + Stays current on federal and state regulations related to payroll and ensures compliance in all payroll activities.

    + Prepares and files the North Carolina Employer’s Income Tax Withholding Returns.

    + Oversees retirement data in the Principal system, ensuring timely updates and accuracy of employee requests and changes.

    + Develops and maintains payroll process documentation and standard operating procedures (SOPs); actively participates in cross-training initiatives.

    + Assists the Accounting Manager with monthly financial closing tasks, including journal entries, account reconciliations, and analysis of general ledger activity and variances.

    + Inputs payroll data from timesheets and supporting documentation; ensures data is correctly entered or posted into payroll systems.

    + Issues final paychecks after verifying all payroll information and corrections.

    + Maintains up-to-date payroll records by recording changes in exemptions, pay rates, and other employee information.

    Requirements

    • Proven experience in full-cycle payroll processing for over 1,000 employees.

    • Strong knowledge of payroll laws, tax regulations, and compliance requirements.

    • Proficiency in payroll systems such as Paylocity, NetSuite, and other related software.

    • Certified Payroll designation is highly desirable.

    • Experience with 401(k) or RRSP administration and benefits payroll.

    • Ability to manage payroll garnishments and reconcile payroll prior to finalizing.

    • Familiarity with general ledger accounting and auditing practices.

    • Excellent organizational skills and attention to detail, with the ability to meet strict deadlines.

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .