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Department/Unit:

Nursing Central Staffing Office

Work Shift:

Night (United States of America)

Salary Range:

$40,495.10 - $52,643.64

Provide administrative support and secretarial services to the Nursing Central Staffing Office. Provides secretarial services to leadership staff of the department. In addition, provides secretarial support to Patient Care Services projects and committees.

+ Coordinates department communications; accepts and screens telephone calls appropriately.

+ Able to operate basic office equipment (fax, photocopier, calculator), and uses skills to complete data entry, complete reports, schedule meetings, word processing, desktop publishing, and develop slides and graphs.

+ Proficient in all pieces of LAN based software, and expert in a select few.

+ Establishes, maintains, and revises record-keeping and filing system.

+ Assists in preparation of departmental budgets necessary for unit operations and monitors service specific accounts.

+ Orients and acts as a resource to secretarial staff and leadership staff in area of computer expertise.

+ Assists in orientation of new administrative support staff.

+ Maintains adequate supplies of current forms, unit supplies, and equipment.

+ Troubleshoots and maintains office equipment.

+ Has the knowledge to prioritize work in accordance with deadlines and department/divisional needs.

+ Answers inquires concerning activities and operations of departments/division by referring to and interpreting policies and procedures.

Minimum Qualifications

+ High school diploma or equivalent (GED) with post-high school training or related work experience, Associate's degree is preferred.

+ Minimum of one-year healthcare or clerical experience preferred.

+ Must be able to operate basic office equipment (fax, photocopier, calculator) and demonstrate basic computer skills.

+ Able to communicate effectively on a wide range of issues with internal and/or external customers, initiate follow-up actions. Able to work with others to accomplish a task or goal, be flexible in work practices, procedures, and/or processes, work efficiently with others to find solutions.

+ Ability to be honest, to be punctual, and to perform the job in adherence to the highest standards of ethical conduct as defined by the AMC Code of Conduct. Ability to be accurate in such matters as record-keeping, and to use good judgment when performing the functions of the job or when interacting with others. Ability to accept direction, carry out orders, to work cooperatively with others and to avoid the creation of unnecessary conflict. Ability to adhere to AMC’s policies, procedures and practices, and to utilize AMC’s problem-solving processes for resolving grievances or disagreements.

+ Ability to independently organize and prioritize work to complete assignments in a timely manner and meet established guidelines. Ability to multitask and gather data from appropriate resources.

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.